FORTY-SIXTH SESSION

INTRODUCTION

1. The Forty-Sixth Session of the Council was held in Rome, after the close of the Thirteenth Session of the Conference, on 9 and 10 December 1965 under the chairmanship of Mr. Maurice Gemayel.

2. The agenda of the session, as adopted, is set out in Appendix A.

3. Mr. D.N.R. Webb (New Zealand) and Mr. Kouame Allah (Ivory Coast) were appointed First Vice-Chairman and Second Vice-Chairman respectively.

APPOINTMENTS AND ELECTIONS

4. In conformity with the General Rules of the Organization, the Council made the following appointments:

Program Committee

Finance Committee

Committee on Commodity Problems

Argentina
Australia
Brazil
Canada
Ceylon
Costa Rica
France
Germany, Federal Republic of
Ghana
India
Ireland
Italy
Japan
Madagascar
Malaysia
Netherlands
New Zealand
Nigeria
Pakistan
Philippines
Romania
Senegal
Spain
Sudan
Sweden
Switzerland
Thailand
Trinidad and Tobago
United Kingdom
United States of America

Committee on Fisheries

Argentina
Australia
Brazil
Canada
Chile
Ecuador
Ethiopia
France
Germany, Federal Republic of
Ghana
Iceland
India
Iran
Italy
Japan
Korea
Madagascar
Mexico
Morocco
Norway
Pakistan
Peru
Poland
Senegal
Spain
Sudan
Thailand
United Arab Republic
United Kingdom
United States of America

Committee on Constitutional and Legal Matters

Australia
France
Morocco
Netherlands
United Kingdom
United States of America
Uruguay

5. FAO Appeals Committee. In accordance with Article XI of the FAO Staff Regulations, the Council appointed the independent chairman and the alternate chairman of the FAO Appeals Committee, as follows:

6. Intergovernmental Committee of the World Food Program. In accordance with Resolution No. 4/65, “Continuation of the World Food Program”, adopted by the Conference at its Thirteenth Session, the Council proceeded to the election of twelve members of the Intergovernmental Committee of the World Food Program. The Council noted that, with respect to the elections to be held at its present Session, the aforementioned Resolution provided that four members were to be elected for a term of one year, four members for a term of two years and four members for a term of three years.

7. In accordance with a proposal made by the Intergovernmental Committee at its Eighth Session (document CL 45/7-Rev. 1), which had already been endorsed by the Council at its Forty-Fifth Session (Draft Report of the Council, paragraph 29), the Council decided that the four members receiving the largest number of votes would serve a term of three years, the four receiving the next largest number of votes would serve a term of two years, and the remaining four members would serve a term of one year. In the event of one or more members receiving the same number of votes, the Council decided that lots would be drawn to determine the terms of office.

8. The Council accordingly elected Argentina, Canada, India and the United States of America for a period of three years; Ceylon, France, the Federal Republic of Germany and New Zealand for a period of two years and Colombia, Jamaica, the Netherlands and Nigeria for a period of one year.

ACTION ARISING OUT OF THE THIRTEENTH CONFERENCE SESSION

Future Conference Review of Development Programs

9. The Council agreed to refer this matter to the Program Committee, to commence consideration in 1966 of the types of review of field programs that would be suitable or with a view to making other arrangements for considering this matter. (Provisional Report of the Thirteenth Session of the Conference, paras. 371–374, and Resolution 8/65).

Reports under Article XI of the FAO Constitution

10. In accordance with the suggestion of the Program Committee, the Council had decided to place the question of Article XI Reports on the provisional agenda of the Conference and requested the Director-General to submit, to the Thirteenth Session of the Conference, a report on past experience with regard to these Reports. The Conference having considered the Director-General's Report decided to request the Council to:

1. Investigate the value and utility of these national reports to the work of FAO and to other Member Nations;

2. Consider the most appropriate subject matter and format of these reports;

3. Give consideration to the most useful method of preparing, circulating and using these reports;

4. Make recommendations thereon to the Fourteenth Session of the Conference (1967).

11. The Council decided to refer the above matter to the Program Committee for consideration, with a request that the Program Committee report thereon to the Council at its Forty-Seventh Session in 1966.

Amendment to Rule XII-9 (a) regarding Election of Council Members

12. The Thirteenth Session of the Conference requested the Council to consider paragraph 9(a) of Rule XII of the General Rules of the Organization, with a view to amending this paragraph so that in future the Conference would not need to cast ballots with respect to Council Seats for Regions where the number of candidates did not exceed the number of seats to be filled.

13. The Council decided to refer this matter to the Committee on Constitutional and Legal Matters (CCLM), with a request that it report back to the Council at its Forty-Seventh Session in 1966.

Review of the Organization's General Structure

14. In accordance with Resolution 11/65 of the Thirteenth Session of the Conference, the Council appointed the following members to the Ad Hoc Review Committee:

Australia (A. C. B. Maiden)
Chile (F. A. Pinto Santa Cruz)
France (M. Cépède)
Pakistan (M. Khurshid)
Senegal (E. C. Basse)
UAR (Abdelfattah Ali Moursi)
USA (to be nominated)

Establishment of a Near-East Working Party on Land and Water Use

15. At its Thirteenth Session, the Conference:

“invited the Director-General to consider the establishment of a Near East Land and Water Use Commission, as proposed by the Seventh FAO Regional Conference for the Near East. As an interim measure, it was recommended that there be established a Near East Working Party on Land and Water Use. The Conference also recommended that an attempt be made to arrange for a regional meeting financed from EPTA funds or other sources”. (See Provisional Report of the Thirteenth Session of the Conference, para. 200).

16. In accordance with the above recommendation of the Conference, the Council requested the Director-General to establish a Working Party on Land and Water Use in the Near East, under Article VI-2 of the Constitution.

17. The Council decided that the Terms of Reference of this Working Party would be, to:

1. Review of the current situation with regard to land and water use in the Region;

2. Identify the main problems concerning the development of land and water resources which required research and study, and consider other related matters;

3. Formulate proposals regarding the functions of the proposed Land and Water Use Commission in the Near East.

18. The Council further decided that the membership of this Working Party would be open to Member Nations which were serviced by the FAO Near East Regional Office.

Independent Chairman of the Council - Amendment of the Rules of Procedure of the Council

19. At its Forty-Third Session (October 1964), the Council's attention was drawn to a problem which had arisen as a result of the untimely decease of the Independent Chairman of the Council, namely that there was no provision for a successor to exercise his functions prior to the election of a new Independent Chairman by the following Session of the Conference.

20. On the recommendation of the Council at its Forty-Fourth Session (June-July 1965), the Thirteenth Session of the Conference Rule XXIII of the General Rules of the Organization by the addition to that Rule of the new paragraphs 3 and 4 which appear in paragraph 434 to 436 (Resolution 11/65) of the Provisional Report of the Conference. When making its recommendations the Council at its Forty-Fourth Session noted, in paragraph 139 of its Report, that should the Conference adopt these amendments to Rule XXIII, the Rules of Procedure of the Council should be amended as follows:

• Rule 1.2 (Add the words underlined):

  “2. The Chairman or, in the event of his absence and subject to the provisions of Rule XXIII, 3 of the General Rules of the Organization, one of the Vice-Chairmen shall preside at meetings of the Council and exercise such other functions as are attributed to the Chairman by the General Rules of the Organization.”

• Between paragraphs 2 and 3 add a new paragraph 3 as follows, (renumbering present paragraph 3 as paragraph 4):

  “3. When in accordance with the provisions of Rule XXIII. 3 of the General Rules of the Organization the Chairman of the Program Committee acts as Chairman of the Council he shall, when presenting the Report of the Program Committee to the Council, invite one of the Vice-Chairman of the Council to take the chair.”

21. The Council having considered the matter, decided to amend its Rules of Procedure as set out above.

WORLD FOOD PROGRAM

Adoption of Revised General Regulations for the World Food Program

22. At its Thirteenth Session, the Conference adopted Resolution 4/65 concerning the continuation of the World Food Program.

Paragraph 9 of that Resolution reads as follows:

“The Conference

9. Requests a review of the General Regulations of the Program in the light of the present resolution and calls upon the Economic and Social Council and the FAO Council to take appropriate action thereon.”

23. After having examined the draft text of the revised General Regulations as set forth in document CL 45/7 - Rev.1., the Council adopted the following Resolution:

Resolution No. 1/46

REVIEW OF THE GENERAL REGULATIONS OF THE WORLD FOOD PROGRAM

THE COUNCIL

Having noted that the Conference by Resolution 4/65 had requested the Economic and Social Council and the FAO Council to take appropriate action regarding the review of the General Regulations of the World Food Program;

Having examined the draft text of the revised General Regulations submitted by the Intergovernmental Committee of the World Food Program for approval by the Economic and Social Council and the FAO Council, as set forth in document CL 45/7 - Rev.1;

Hereby approves the aforementioned revised General Regulations attached as Appendix D, to the present Report;

Requests the Director-General to communicate the text of this Resolution to the Secretary-General of the United Nations.

OTHER MATTERS

Geographical Distribution on the Committees appointed by the Council

24. A number of Delegations drew attention to the fact that the elections held by the Council at its present Session had not resulted in equitable geographical distribution of membership in some of the Committees. Reference was made in particular to the under-representation of Africa on the Committee on Commodity Problems, and of countries concerned with inland fisheries on the Committee of Fisheries. The Council decided to defer consideration of this matter until its next Session.

Date and Place of the Forty-Seventh Session of the Council

25. The Council decided that its Forty-Seventh Session should be convened in Rome on Monday 17 October 1966 and conclude on approximately 29 October 1966.

APPENDIX A
AGENDA

PROCEDURE OF THE SESSION

1. Adoption of Agenda.

2. Election of Vice-Chairmen

APPOINTMENT OF COMMITTEES

3. Appointment of Chairman, Members and Alternates of the Program Committee

4. Appointment of Chairman, Members and Alternates of the Finance Committee

5. Appointment of the Committee on Commodity Problems

6. Appointment of the Committee on Fisheries

7. Appointment of the Committee on Constitutional and Legal Matters

8. Appointment of twelve Members of the Intergovernmental Committee of the World Food Program

9. Appointment of Chairman and alternate Chairman of the FAO Appeals Committee

ACTION ARISING OUT OF THE THIRTEENTH CONFERENCE SESSION

10. Future Conference Review of Development Programs

11. Article XI Reports

12. Amendment of Rule XII-9 (a) regarding Election of Council Members

13. Review of Organization's General Structure

14. Establishment of a Near East Working Party on Land and Water Use

15. Independent Chairman of the Council-Amendment of the Rules of Procedure of the Council

WORLD FOOD PROGRAM

16. Adoption of Revised Regulations and Rules for the World Food Program

OTHER MATTERS

17. Date and place of the Forty-Seventh Session of the Council

APPENDIX B
ANNEXE B
APENDICE B
DELEGATES AND OBSERVERS ATTENDING THE FORTY-SIXTH SESSION OF THE COUNCIL
DELEGUES ET OBSERVATEURS PARTICIPANT A LA QUARANTE-SIXIEME SESSION DU CONSEIL
DELEGADOS Y OBSERVADORES QUE ASISTEN AL 46^o PERIODO DE SESIONES DEL CONSEJO

¹ Due to retire from the Council on the conclusion of the Thirteenth Session of the Conference, November 1965.
Mandat venant à expiration à la cloture de la Treizième Session de la Conférence, en novembre 1965.
Debe retirarse del Consejo al terminar el 13^o Periodo de Sesiones de la Conferencia, en noviembre de 1965.

² Due to retire from the Council on 31 December 1966.
Mandat venant à expiration le 31 décembre 1966.
Debe retirarse del Consejo el 31 diciembre 1966.

³ Due to retire from the Council on the conclusion of the Fourteenth Session of the Conference, November 1967.
Mandat venant à expiration à la cloture de la Quatorzième Session de la Conférence, en novembre 1967.
Debe retirarse del Consejo al terminar el 14^o Periodo de Sesiones de la Conferencia, en noviembre 1967.

OBSERVERS FROM MEMBER NATIONS NOT MEMBERS OF THE COUNCIL
OBSERVATEURS D'ETATS MEMBRES NE SIEGEANT PAS AU CONSEIL
OBSERVADORES DE LOS ESTADOS MIEMBROS QUE NO SON MIEMBROS DEL CONSEJO

KINGDOM OF THE NETHERLANDS - ROYAUME DES PAYS-BAS - REINO DE LOS PAISES BAJOS

APPENDIX C
LIST OF DOCUMENTS

APPENDIX D
REVISED GENERAL REGULATIONS OF THE WORLD FOOD PROGRAM

(Revised text approved by the Economic and Social Council and the FAO Council)

Arrangements and procedures for the establishment and operation of the World Food Program

In pursuance of the provisions of the United Nations General Assembly resolutions 1714 (XVI) and 2095 (XX) and Resolutions Nos. 1/61 and 4/65 of the Conference of the Food and Agriculture Organization of the United Nations (FAO), the following are the detailed procedures and arrangements for the World Food Program as approved by the Economic and Social Council of the United Nations and the Council of FAO in December 1965.

PART A

GUIDING PRINCIPLES AND CRITERIA

1. The World Food Program, originally of an experimental nature, is extended and established on a regular and continuing basis as from 1 January 1966. The Program shall continue in being for as long as multilateral food aid is found to be feasible and desirable, and may be enlarged, curtailed or terminated in the light of periodic reviews which will take place before the end of the successive pledging periods.

2. Having regard to the functions of the United Nations in the general field of economic and social development, and the special responsibilities of FAO in securing improvements in nutrition and in the efficiency of food production and distribution, the Program is undertaken jointly by the United Nations and FAO in co-operation with other interested United Nations agencies and appropriate intergovernmental bodies.

3. Participation in the Program shall be voluntary and open to all Member States of the United Nations and Member Nations and Associate Members of FAO.

Contributions

4.

1. 1. All contributions to the Program shall be on a voluntary basis. They shall generally be pledged at conferences convened jointly by the Secretary-General of the United Nations and the Director-General of FAO, and shall aim at such total as may from time to time be set by the General Assembly of the United Nations and the FAO Conference for such pledging periods as may be determined by the aforementioned bodies. They may be pledged by countries in the form of appropriate commodities, acceptable services and cash, aiming at cash and services components amounting in the aggregate to at least one-third of the total contributions.

   2. Appropriate commodities and acceptable services shall be determined from time to time by discussions between contributing governments and the Executive Director in the light of operational needs.

2. Commodity pledges may be made either in monetary terms or in terms of fixed physical quantities of specified commodities. In the latter case, a nominal value will be placed on the commodity pledge by the Executive Director at the time of pledging, based on world market prices at the time. This nominal value will be adjusted at the time of each delivery of a commodity to conform to the world market price at that time. All commodities delivered to the Program will be valued at world market prices at the time of delivery. Contributions of transport, insurance and other services shall be valued either at world market prices or, where a service is of a local character, at the price contracted for by the Executive Director

3. 1. Pledged contributions of commodities and services shall be held available for commitment for the purposes of the Program until the end of the pledging period. Should unforeseen circumstances, such as domestic crop failure, arise, a donor country may withdraw, or in consultation with the Executive Director substitute other commodities for any part of its commodity pledge not yet finally committed to recipient countries. After appropriate notice has been given, convertible cash of equal value to the portion of the commodity pledge withdrawn may be substituted therefor. The Executive Director shall keep donor countries informed of contemplated and final commitments of commodities and services (including transport, insurance and other services) pledged by them. Pledged commodities which have been committed shall be held in the contributing country until called for by the Executive Director, and then delivered at export ports free on board at the cost of the contributing country. Any committed commodities remaining undelivered by the end of the period for which they have been pledged shall remain available for delivery for such extended period as may be agreed upon in consultation between the Executive Director and the donor country. Committed services (including transport, insurance and other services) shall be treated in the same manner.

   2. In agreement with the Executive Director, convertible cash may be substituted for pledged services which have not been committed by the Program.

   3. Any participating government which initially pledges more than one third of its total contribution in cash and/or services may, in agreement with the Executive Director, at any time during the pledging period offer appropriate commodities up to a value limit of two thirds of its total initially pledged contribution. To the extent that such additional commodities are utilized by the Executive Director, their value at prevailing world market prices shall be offset against any unpaid portion of the country's initial pledge.

4. Cash contributions to the Program shall be made in convertible currencies. In exceptional circumstances, however, developing countries may, with the agreement of the Executive Director, make cash contributions in readily usable non-convertible currencies.

5. Countries shall, with regard to each pledging period, pay their cash contributions in equal annual instalments, except as otherwise agreed with the Executive Director.

6. The annual instalment of cash pledges shall be paid as follows: in a Pledging Conference year as far as possible within 60 days from the date of the firm pledge, and in other years as on the first day of the calendar year to which they relate. Countries which for domestic, legal and budgetary reasons are not in a position to meet these time limits may announce at the Pledging Conference the times at which they intend to make their cash contributions available to the Program.

PART B

TYPES AND FIELD OF ASSISTANCE

5. The Program shall, on request, provide aid for:

1. meeting emergency food needs and emergencies inherent in chronic malnutrition (this could include the establishment of food reserves);

2. implementing projects, using food as an aid to economic and social development, particularly when related to pre-school and school feeding, increasing agricultural productivity, labour-intensive projects and rural welfare.

6. At the beginning of each year $7 million of the Program's resources shall be reserved for use by the Director-General of FAO for emergency food needs. Should this amount prove inadequate, a further $3 million in any one year may be drawn upon for such purposes. Any unused balance of the emergency allocation will return to the general resources of the Program at the end of each year.

PART C

ORGANIZATION AND MANAGEMENT

7. The organs of the World Food Program shall be:

1. a United Nations/FAO Intergovernmental Committee of 24 Member States of the United Nations or Member Nations of FAO;

2. a joint United Nations/FAO Administrative Unit located at FAO Headquarters in Rome and reporting to both the Secretary-General and the Director-General.

Powers and functions of the Intergovernmental Committee

8. Intergovernmental supervision of the Program shall be exercised by the Intergovernmental Committee (IGC).

9. The Committee shall provide general guidance on the policy, administration and operation of the Program. It shall examine and approve projects submitted to it by the Executive Director. With regard to the approval of projects, however, it may delegate to the Executive Director such authority as it may specify. It shall examine and approve the administrative and project budgets of the Program. It shall review the administration and execution of approved projects and other activities of the Program.

10. The IGC shall report annually to the Economic and Social Council of the United Nations and to the Council of FAO on the progress made in the development of the Program and its administration and operation.

11.

1. The IGC shall adopt its own Rules of Procedure. These Rules shall, inter alia, provide that decisions of the IGC on important questions shall be made by a two-thirds majority of the Members present and voting. Important questions shall include questions of policy, the approval of projects and the allocation of resources. Doubts, if any, as to what are important questions shall be resolved through a majority vote of the Members present and voting. Similarly, decisions of the IGC on questions other than important questions shall be made by a majority of the Members present and voting.

2. Notwithstanding the provisions of Regulation 11(a) above, the Rules of Procedure may, with respect to the approval of projects, make provision for such approval being obtained by correspondence between sessions of the IGC.

12. The IGC shall meet in regular session twice a year and such special sessions as are deemed necessary.

13. The IGC shall ensure, in the programmes under its supervision, that:

1. In accordance with the FAO Principles of Surplus Disposal and with the consultative procedures established by the Committee on Commodity Problems (CCP), and in conformity with the United Nations General Assembly resolution 1496(XV), particularly paragraph 9, commercial markets and normal and developing trade are neither interfered with nor disrupted.

2. The agricultural economy in recipient countries is adequately safeguarded with respect both to its domestic markets and the effective development of food production.

3. Due consideration is given to safeguarding normal commercial practices in respect of acceptable services.

Joint United Nations/FAO administrative Unit

14.

1. The Program will be operated by a joint United Nations/FAO Administrative Unit headed by an Executive Director.

2. The Executive Director shall be appointed, for a term of five years, by the Secretary-General and the Director-General after consultation with the IGC.

3. The Executive Director will operate through three divisions, subject to such modifications as may from time to time be approved by the IGC.

4. Officials of the Program shall be appointed by the Executive Director. Senior officials will be chosen in agreement with the Secretary-General and the Director-General, some to be drawn from food and agricultural backgrounds (with main responsibility for the choice being on FAO) and some from general economic and social backgrounds (with main responsibility for the choice being on the United Nations).

5. General financial and administrative services will be provided on a reimbursable basis through the regular FAO administration Service, and to this effect the Executive Director shall rely to the fullest extent possible on the existing staff and facilities of FAO.

6. For other services the Program shall rely to the maximum extent feasible on the existing staff and facilities of FAO, the United Nations and/or other intergovernmental agencies. This additional cost involved will be reimbursed from the WFP resources.

7. Every effort should be made to keep the cost of management and administration of the Program to a minimum.

8. The representative of the Program in each recipient country will be the Resident Representative of the United Nations Development Program, or the Regional Representative of the United Nations Development Program as the case may be. The WFP field staff stationed in a recipient country will form part of his office.

9. The Executive Director will administer the staff of the Program in accordance with FAO Staff Regulations and Rules and such special rules as may be approved by the Secretary-General and the Director-General, after consultation with the Executive Director.

PART D

PROCEDURES

15.

1. The Executive Director shall be responsible for assuring that projects are sound, carefully planned and directed toward valid objectives, for assuring the mobilization of the necessary technical and administrative skills, and for assessing the ability of recipient countries to carry out the projects. He has responsibility to seek, in consultation with the recipient government, correction of any inadequacies in project operations, and may withdraw assistance in the event essential corrections are not made.

2. In order to enable the IGC to obtain a comprehensive view of the development of the Program, the Executive Director, in consultation with the Secretary-General and the Director-General, shall prepare once a year a statement indicating activities under way, new activities to be undertaken, priorities and results of completed projects and their appraisal, and shall submit this statement for the consideration and approval of the IGC. Any revision or amendment subsequently considered necessary by the Executive Director shall similarly be submitted to the next session of the IGC for approval.¹

3. To meet emergency aid requirements the Executive Director may as appropriate exchange pledged commodities for suitable seed varieties of grains and legumes.

4. A portion of the cash contribution may be used for the purchase of essential commodities where not enough have been pledged, or otherwise made available to the Program, and where such commodities may be needed to improve the nutritional balance among the commodities supplied to the recipient countries. In exceptional cases, purchases may be made from nearby sources where significant savings in time and transport costs can be realized by making such purchases rather than drawing upon commodity pledges. All cases in which such purchases are made shall be reported to the IGC. Purchases in convertible currencies shall take place at world market prices, and shall be made insofar as is possible and economic from those developing countries which are exporters of food.

¹ The report of the IGC on its Eighth Session contains the following paragraph: “The Committee took note of a statement by the Deputy Director-General of FAO to the effect that the term “in consultation with” appearing in Regulation 15(b) and in other provisions of the General Regulations was taken to mean “in agreement with”, in conformity with the general practice of FAO.” (WFP/IGC: 8/26 paragraph 41).

Co-operation of the Program with the United Nations and FAO and with other agencies and organizations

16.

1. In all stages of the development of its activities, the Program shall, as appropriate, consult with and seek advice and co-operation from the United Nations and FAO. It will also operate in close liaison with appropriate United Nations agencies and United Nations operating programs, as well as with regional intergovernmental organizations and bilateral programs. Interested and co-operating international agencies and bodies shall be invited to send representatives to attend meetings of the IGC. The Executive Director, in consultation with the Secretary-General and the Director-General, shall give special attention to developing these and other means of co-operation with these agencies and organizations, and will report to the IGC on the progress made.

2. Appropriate steps will be taken to associate WFP aid with material, financial and technical assistance provided through other programs.

3. Non-governmental organizations shall be encouraged, where appropriate, to co-operate with the Program and to support its activities.

Development and operation of projects

Initiation of projects

17.

1. Governments desiring to establish food-aid programs or projects assisted by the Program shall present their requests in the form indicated by the Executive Director. Prior to the submission of the project application, the knowledge, skills and experience of locally available technicians, including those of the United Nations, FAO, WFP and other United Nations organizations, should be drawn on to the extent feasible and necessary for the purpose of assuring maximum refinement and improvement in the project plans at the earliest possible stage, particularly with reference to the administrative and technical aspects thereof. Requests shall normally be presented through the UNTAB Resident Representatives, who shall keep the FAO Country Representatives and as appropriate representatives of other United Nations agencies fully informed.

2. The Executive Director shall, upon receipt of requests, proceed to evaluate them and, in doing so, consult with and seek advice and co-operation from the United Nations, FAO and other interested and co-operating international agencies and bodies according to their respective fields of competence.

3. The Executive Director may also, if necessary, dispatch a survey team to examine the project on the spot in consultation with the country concerned. Such a team should normally include officers of the United Nations and FAO and, where appropriate, also officers of such other United Nations agencies as may be directly concerned and agree to participate in the field investigation.

4. Recipient countries should, as far as feasible, provide the Executive Director with any relevant information on other aid programs that would assist the Program in co-ordinating its activities with such other programs. When this is not possible, the donor countries or organizations may supply the relevant information.

Completion of project agreement

18.

1. 1. Upon approval of a proposed project by the IGC or by the Executive Director on its behalf, an agreement shall be prepared by the Executive Director in consultation with the government concerned. All such agreements shall indicate the terms and conditions on which the proposed activities are to be carried out; the supplementary aid to be provided by other agencies or institutions; the obligations of the government with respect to the utilization of the commodities supplied, including the use and control of any local currencies generated from their sale, and with respect to the arrangements made for their storage, internal transportation and distribution; the responsibility of the government for all expenses incurred from the point of delivery, including the cost of import duties, taxes, levies, dues and wharfage; and such other relevant terms and conditions as may be mutually agreed upon as necessary for the execution and subsequent appraisal of the project. Such agreement shall also provide to the Program the right to observe all phases of project operation from the receipt of commodities in the country to final utilization, to receive audited accounts at agreed intervals, and to suspend or withdraw assistance in case of serious non-compliance. It shall also provide for the collection of data on the manner of food distribution and its effects on the improvement of the nutritional status and the economic and social development of the country on a longer term basis, and for the maintenance and communication to the Program on request, of complete records, including transport and storage documents, of the utilization of WFP assistance.

   2. Agreements may provide for projects under which WFP assistance would be available for a maximum period of five years provided that such agreements also carry the qualification that their full execution beyond the relevant pledging period is conditional upon resources becoming available.

   3. Such agreements shall be signed by the representative of the recipient country and by the Executive Director, or his agent, on behalf of the World Food Program. In the case of emergency food-aid projects, an exchange of letters between the Executive Director and the recipient government may take the place of an agreement.

Implementation of projects

2. The primary responsibility for project execution shall rest with the recipient country, in accordance with the provisions of the project agreement. The Executive Director shall, however, be responsible for supervision and assistance in execution, shall take the necessary measures for this purpose and shall utilize the services of the United Nations and FAO, and, where appropriate, other intergovernmental agencies under such arrangements as may be mutually agreed upon.

3. Costs of unloading and internal transport, and of any necessary technical and administrative supervision, shall be borne by the recipient government. However, this condition may be waived by the Executive Director in exceptional cases, where he is satisfied that a government is unable to meet these costs out of its own resources, or to arrange that they be met from sources other than the Program.

4. Commodities shall be delivered to the recipient country as grants without payment. If such commodities are sold internally for local currency, the proceeds thereof shall be used for the particular purposes and activities specified in the agreement.

5. Before accepting a project which requires additional external technical and/ or financial assistance to make such a project feasible, the Executive Director shall assure himself that such assistance is available. It shall be the responsibility of the recipient country to obtain and arrange for such additional assistance as may be available from multilateral and other sources.

6. As agreements are carried into effect, recipient governments shall give full co-operation so as to enable authorized personnel of the Program to observe operations from time to time, to ascertain their effects, and to complete an appraisal of the results of each project. Any final appraisal reports prepared shall be submitted to the recipient countries concerned for their comments, and subsequently to the IGC together with any such comments.

7. The Program, in making arrangements for the terminal appraisal of completed projects, will seek the assistance of the United Nations and FAO and as appropriate of other interested and co-operating agencies and bodies to carry out an analytical review of the implementation of projects, including an assessment of the technical progress made and, when practicable, of the effect of WFP aid on the economic and social development in the country.

Safeguarding other exporters, international trade, and producers in recipient countries

19. In the assessment of prospective economic and social development projects, and in their implementation and subsequent appraisal, full consideration shall be given to the perspective and actual effect of the project upon local food production, including possible ways and means of increasing such production, and upon the markets for agricultural products produced in the country.

20. Adequate consideration shall also be given to safeguarding commercial markets and the normal and developing trade of exporting countries in accordance with the FAO Principles of Surplus Disposal, as well as safeguarding normal commercial practices in respect of acceptable services.

21. As a means of safeguarding commercial markets, the Executive Director shall comply with the following requirements:

1. at an early stage in the preparation of a project which may be of such significance as to threaten to interfere with or disrupt commercial markets or normal and developing trade, he shall consult with the countries likely to be affected.

2. he shall also inform the Chairman of the Consultative Sub-Committee on Surplus Disposal of the FAO Committee on Commodity Problems of such preparations;

3. if questions concerning any proposed project are raised before the Consultative Sub-Committee, its views should be promptly reported to the Executive Director, who shall take them into account before proceeding with the project;

4. to facilitate the consideration of policies within the field of surplus disposal, he shall make available to the Consultative Sub-Committee documents relevant to these subjects prepared by the Program.

PART E

FINANCIAL ARRANGEMENTS

22. The Director-General shall establish a Trust Fund under Financial Regulation 6.7 of FAO, to which all contributions to the Program shall be credited and from which the cost of administration and operation of the Program will be met.

23. The financial operations of the Program shall be carried on insofar as possible under the existing Financial Regulations of FAO. The Director-General, in consultations with the FAO Finance Committee and the United Nations Advisory Committee on Administrative and Budgetary Questions (ACABQ), will develop, for the approval of the IGC, such additional financial procedures as are necessary to meet the special needs for the administration of the Program.

24. The annual budget of the Program shall be reviewed by the FAO Finance Committee and the ACABQ, and submitted together with their reports to the IGC for approval. Supplementary budget estimates may in exceptional circumstances be prepared and reviewed to the extent feasible under the same procedure before submission to the IGC for approval. The financial reports of the Program shall be submitted to the FAO Finance Committee and to the ACABQ. After review by the FAO Finance Committee and by the ACABQ, if the latter so desires, they shall be submitted with any comments which these Committees might wish to make to the IGC for approval.

PART F

STUDIES

25. The Executive Director may undertake, in consultation with the Secretary-General and the Director-General, studies of problems related to the effective operation of the Program.

26. The Secretary-General and the Director-General shall arrange for expert studies to be undertaken as needed to aid in the consideration of the future development of multilateral food programs. In developing these studies, they will arrange for as much as possible of the investigations to be made as part of the regular staff activities of FAO and the United Nations, and of other interested and competent intergovernmental organizations.

MEMBERS OF FAO COUNCIL

Independent Chairman: Maurice Gemayel

The composition of the Council until 31 December 1966 is as follows:

Afghanistan
Argentina
Brazil
Canada
Chad
Colombia
Costa Rica
Ethiopia
Finland
France
Germany, Federal Republic of
Greece
India
Ivory Coast
Japan
Jordan
Kenya
Korea, Republic of
Malaysia
New Zealand
Pakistan
Peru
Poland
Senegal
Sudan
Tunisia
Uganda
United Kingdom
United States of America
Venezuela
Yugoslavia

COUNCIL STANDING COMMITTEES

9 December 1965 – November 1967

PROGRAM COMMITTEE

FINANCE COMMITTEE

COMMITTEE ON COMMODITY PROBLEMS

Argentina
Australia
Brazil
Canada
Ceylon
Costa Rica
France
Germany, Federal Republic of
Ghana
India
Ireland
Italy
Japan
Madagascar
Malaysia
Netherlands
New Zealand
Nigeria
Pakistan
Philippines
Romania
Senegal
Spain
Sudan
Sweden
Switzerland
Thailand
Trinidad and Tobago
United Kingdom
United States of America

COMMITTEE ON FISHERIES

Argentina
Australia
Brazil
Canada
Chile
Ecuador
Ethiopia
France
Germany, Federal Republic of
Ghana
Iceland
India
Iran
Italy
Japan
Korea, Republic of
Madagascar
Mexico
Morocco
Norway
Pakistan
Peru
Poland
Senegal
Spain
Sudan
Thailand
United Arab Republic
United Kingdom
United States of America

COMMITTEE ON CONSTITUTIONAL AND LEGAL MATTERS

Australia
France
Morocco
Netherlands
United Kingdom
United States of America
Uruguay

FAO MEMBER NATIONS

(as at 8 December 1965)

Afghanistan
Algeria
Argentina
Australia
Austria
Belgium
Bolivia
Brazil
Burma
Burundi
Cambodia
Cameroon
Canada
Central African Republic
Ceylon
Chad
Chile
Colombia
Congo (Brazzaville)
Congo, Democratic Republic of the
Costa Rica
Cuba
Cyprus
Dahomey
Denmark
Dominican Republic
Ecuador
El Salvador
Ethiopia
Finland
France
Gabon
Gambia
Germany, Federal Republic of
Ghana
Greece
Guatemala
Guinea
Haiti
Honduras
Iceland
India
Indonesia ¹
Iran
Iraq
Ireland
Israel
Italy
Ivory Coast
Jamaica
Japan
Jordan
Kenya
Korea, Republic of
Kuwait
Laos
Lebanon
Liberia
Libya
Luxembourg
Madagascar
Malawi
Malaysia
Mali
Malta
Mauritania
Mexico
Morocco
Nepal
Netherlands
New Zealand
Nicaragua
Niger
Nigeria
Norway
Pakistan
Panama
Paraguay
Peru
Philippines
Poland
Portugal
Romania
Rwanda
Saudi Arabia
Senegal
Sierra Leone
Somalia
Spain
Sudan
Sweden
Switzerland
Syria
Tanzania
Thailand
Togo
Trinidad and Tobago
Tunisia
Turkey
Uganda
United Arab Republic
United Kingdom
United States of America
Upper Volta
Uruguay
Venezuela
Viet-Nam, Republic of
Yemen
Yugoslavia
Zambia

FAO ASSOCIATE MEMBERS

(as at 8 December 1965)

Basutoland
Bechuanaland
British Guiana
Mauritius

¹ Withdrawal from FAO effective 12 February 1966.