FORTIETH SESSION (Contd.)

APPENDIX A
A G E N D A

PROCEDURE OF THE SESSION

1. Adoption of Agenda

2. Election of vice-chairmen

PROGRAM MATTERS

3. Draft Program of Work and Budget for 1964/65, including matters of presentation

4. Commodity problems

5. United Nations Development Decade

6. Developments in the World Food Program

7. Program activities

   1. Animal Production and Health Division

   2. Plant Production and Protection Division

   3. Land and Water Development Division

   4. Atomic Energy Branch

8. Preliminary report on World Food Congress, Washington, from 4 to 18 June 1963

9. Progress of Freedom from Hunger Campaign

10. Advisory groups and panels

11. Long-term implications of the reorientation of FAO's work

12. Sixth World Forestry Congress

13. Conservation of tuna resources in the Atlantic Ocean

14. European Foot-and-Mouth Disease Commission

15. Joint FAO/UNICEF Policy Committee

16. (a) Special Program of Education and Training in Africa

    (b) Expanded Program of Technical Assistance and United Nations Special Fund for Economic Development

    (c) Near East Regional Commission on Agricultural Planning

    (d) United Nations Special Fund Agency Costs

    (e) Impact of field programs on the Regular Program

CONSTITUTIONAL MATTERS

17. Amendments to the Agreement for the Establishment of General Fisheries Council for the Mediterranean (GFCM)

18. (a) Relationship Agreement with the Desert Locust Control Organization for Eastern Africa

    (b) Draft Convention for an Eastern Regional Commission for the Control of Desert Locust

19. Establishment of Joint Commissions with other Intergovernmental Organizations (Proposed amendment of Article VI of the FAO Constitution)

20. Statutes and Rules of Procedure of Article VI Bodies

ADMINISTRATIVE AND FINANCIAL MATTERS

21. Amendment to Financial Regulations
    (Financial Regulation 4.3 in respect of Regular Program Fellowships)

22. General Service Salary Scale at Headquarters

23. Development in post adjustments

24. Criteria, guidelines and procedures recommended for merit promotions

25. Headquarters accommodation

26. Scale of contributions 1964–65

27. (a) Contributions in arrears

    (b) Trust Fund transactions - Charges for operational (technical) and administrative servicing costs

    (c) Appointment of External Auditor

    (d) Delegation of certain functions to Finance Committee

    (e) Interorganization machinery for matters of pay and personnel administration

    (f) Organizational Adjustments

    (g) Recruitment of Professional staff

    (h) Financial situation

PREPARATIONS FOR THE TWELFTH SESSION OF THE CONFERENCE

28. Provisional Conference Agenda (including plans for session)

29. Nominations to be made under Rule VII of the General Rules of the Organization

30. Other arrangements

APPOINTMENTS

31. Appointment of Deputy-Director-General

32. Appointment of alternate member on FAO Pension Committee

OTHER MATTERS

33. (a) Review of functions and methods of work of the Council

    (b) Granting of Specialised Consultative Status to International Movement of Catholic Agricultural and Rural Youth (MIJARC)

    (c) Date and place of Forty-First Session of the Council

APPENDIX B
ANNEXE B
APENDICE B
DELEGATES AND OBSERVERS ATTENDING THE FORTIETH SESSION OF THE COUNCIL
DELEGUES ET OBSERVATEURS PARTICIPANT A LA QUARANTIEME SESSION DU CONSEIL
DELEGADOS Y OBSERVADORES QUE ASISTEN AL 40^o PERIODO DE SESIONES DEL CONSEJO

Independent Chairman - Président indépendant - Presidents independiente

Louis Maire

First Vice-Chairman - Premier Vice-Président - Primer Vicepresidente

G.R. Kamat

India - Inde

Second Vice-Chairman - Deuxième Vice-Président - Segundo Vicepresidente

Philippe d'Otreppe

Belgium - Belgique - Bélgica

MEMBERS OF THE COUNCIL - MEMBRES DU CONSEIL - MIEMBROS DEL CONSEJO

ARGENTINA - ARGENTINE

AUSTRALIA - AUSTRALIE

AUSTRIA - AUTRICHE

BELGIUM - BELGIQUE - BELGICA

BRAZIL - BRÉSIL - BRASIL

CAMEROON - CAMEROUN - CAMERUN

CANADA

CEYLON - CEYLAN - CEILAN

CHILE - CHILI

CUBA

DENMARK - DANEMARK - DINAMARCA

FRANCE - FRANCIA

INDIA - INDE

INDONESIA - INDONÉSIE

IRAN

IRELAND - IRLANDE - IRLANDA

ITALY - ITALIE - ITALIA

LEBANON - LIBAN - LIBANO

MADAGASCAR

MOROCCO - MAROC - MARRUECOS

NIGERIA

PAKISTAN

PHILIPPINES - FILIPINAS

UNITED ARAB REPUBLIC - RÉPUBLIQUE ARABE UNIE - REPUBLICA ARABE UNIDA

UNITED KINGDOM - ROYAUME-UNI - REINO UNIDO

UNITED STATES OF AMERICA - ETATS-UNIS D'AMERIQUE - ESTADOS UNIDOS DE AMERICA

OBSERVERS FROM MEMBER NATIONS NOT MEMBERS OF THE COUNCIL
OBSERVATEURS D'ETATS MEMBRES NE SIEGEANT PAS AU CONSEIL
OBSERVADORES DE LOS ESTADOS MIEMBROS QUE NO SON MIEMBROS DEL CONSEJO

BURMA - BIRMANIE - BIRMANIA

EL SALVADOR - SALVADOR

FINLAND - FINLANDE - FINLANDIA

GERMANY, FED. REP. - ALLEMAGNE, REP. FED. - ALEMANIA, REP. FED.

GHANA

GREECE - GRÈCE - GRECIA

ISRAEL - ISRAEL

IVORY COAST - CÔTE-D'IVOIRE - COSTA DE MARFIL

JAPAN - JAPON

LIBYA - LIBYE - LIBIA

NETHERLANDS - PAYS-BAS - PAISES BAJOS

NEW ZEALAND - NOUVELLE-ZELANDE - NUEVA ZELANDIA

NORWAY - NORVÈGE - NORUEGA

POLAND - POLOGNE - POLONIA

ROMANIA - ROUMANIE - RUMANIA

SENEGAL

SOUTH AFRICA - AFRIQUE DU SUD - SUDAFRICA

SPAIN - ESPAGNE - ESPAÑA

SWEDEN - SUEDE - SUECIA

SWITZERLAND - SUISSE - SUIZA

THAILAND - THAÏLANDE - TAILANDIA

TUNISIA - TUNISIE - TUNEZ

VENEZUELA

VIET-NAM

PERMANENT OBSERVER - OBSERVATEUR PERMANENT - OBSERVADOR PERMANENTE

THE HOLY SEE - SAINT SIEGE - SANTA SEDE

Right Rev. Monsignor L.G. LIGUTTI, Permanent Observer for the Holy See

UNITED NATIONS AND SPECIALISED AGENCIES
NATIONS UNIES ET INSTITUTIONS SPECIALISEES
NACIONES UNIDAS Y ORGANISMOS ESPECIALIZADOS

UNITED NATIONS - NATIONS UNIES - NACIONES UNIDAS

INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT
BANQUE INTERNATIONALE POUR LA RECONSTRUCTION ET LE DEVELOPPEMENT
BANCO INTERNACIONAL DE RECONSTRUCCION Y FOMENTO

INTERNATIONAL LABOUR ORGANISATION
ORGANISATION INTERNATIONALE DU TRAVAIL
ORGANIZACION INTERNACIONAL DEL TRABAJO

UNITED NATIONS SCIENTIFIC, EDUCATIONAL AND CULTURAL ORGANIZATION
ORGANISATION DES NATIONS UNIES POUR L'EDUCATION, LA SCIENCE ET LA CULTURE
ORGANIZACION DE LAS NACIONES UNIDAS PARA LA EDUCACION, LA CIENCIA Y LA CULTURA

UNITED NATIONS CHILDREN'S FUND
FONDS DES NATIONS UNIES POUR L'ENFANCE
FONDO DE LAS NACIONES UNIDAS PARA LA INFANCIA

WORLD HEALTH ORGANIZATION
ORGANISATION MONDIALE DE LA SANTE
ORGANIZACION MUNDIAL DE LA SALUD

INTERGOVERNMENTAL ORGANIZATIONS
ORGANIZATIONS INTERGOUVERNMENTALES
ORGANIZACIONES INTERGUBERNAMENTALES

CODEX ALIMENTARIUS

EUROPEAN ECONOMIC COMMUNITY - COMMUNAUTE ECONOMIQUE EUROPEENNE
COMUNIDAD ECONOMICA EUROPEA

INTERGOVERNMENTAL COMMITTEE FOR EUROPEAN MIGRATION
COMITE INTERGOUVERNEMENTAL POUR LES MIGRATIONS EUROPEENNES
COMITE INTERGUBERNAMENTAL PARA LAS MIGRACIONES EUROPEAS

PERMANENT INTERNATIONAL BUREAU OF ANALYTICAL CHEMISTRY OF HUMAN AND ANIMAL FOOD
BUREAU INTERNATIONAL PERMANENT DE CHIMIE ANALYTIQUE
OFICINA INTERNACIONAL PERMANENTE DE QUIMICA ANALITICA PARA LOS ALIMENTOS HUMANOS Y ANIMALES

INTERNATIONAL COMMISSION FOR AGRICULTURAL INDUSTRIES
COMMISSION INTERNATIONALE DES INDUSTRIES AGRICOLES
COMISION INTERNACIONAL DE LAS INDUSTRIAS AGRICOLAS

DESERT LOCUST CONTROL ORGANIZATION FOR EASTERN AFRICA
ORGANISATION DE LUTTE CONTRE LE CRIQUET PELERIN DANS L'EST AFRICAIN
ORGANIZACION PARA LA LUCHA CONTRA LA LANGOSTA DEL DESIERTO

INTERNATIONAL INSTITUTE FOR THE UNIFICATION OF PRIVATE LAW
INSTITUT INTERNATIONAL POUR L'UNIFICATION DU DROIT PRIVE
INSTITUTO INTERNACIONAL PARA LA UNIFICACION DEL DERECHO PRIVADO

ORGANIZATION FOR ECONOMIC CO-OPERATION AND DEVELOPMENT
ORGANISATION DE COOPERATION ET DE DEVELOPPEMENT ECONOMIQUE
ORGANIZACION DE COOPERACION Y FOMENTO ECONOMICOS

INTERNATIONAL UNION OF FOREST RESEARCH ORGANIZATIONS
UNION INTERNATIONALE DES INSTITUTS DE RECHERCHES FORESTIERES
UNION INTERNACIONAL DE ORGANIZACIONES DE INVESTIGACION FORESTAL

NON GOVERNMENTAL ORGANIZATIONS
ORGANISATIONS NON GOUVERNEMENTALES
ORGANIZACIONES NO GUBERNAMENTALES

INTERNATIONAL UNION FOR CHILD WELFARE
UNION INTERNATIONALE DE PROTECTION DE L'ENFANCE
UNION INTERNACIONAL DE PROTECCION A LA INFANCIA

LEAGUE OF RED CROSS SOCIETIES
LIGUE DES SOCIETES DE LA CROIX-ROUGE
LIGA DE SOCIEDADES DE LA CRUZ ROJA

INTERNATIONAL COMMITTEE FOR BIOLOGICAL CONTROL
COMMISSION INTERNATIONALE DE LUTTE BIOLOGIQUE CONTRE LES ENNEMIS DES CULTURES
COMISION INTERNACIONAL DE LUCH BIOLOGICA

INTERNATIONAL STATISTICAL INSTITUTE
INSTITUT INTERNATIONAL DE STATISTIQUE
INSTITUTO INTERNACIONAL DE ESTADISTICA

ASSOCIATED COUNTRY WOMEN OF THE WORLD
UNION MONDIALE DES FEMMES RURALES
ASOCIACION MUNDIAL DE CAMPESINAS

INTERNATIONAL UNION OF FAMILY ORGANIZATIONS
UNION INTERNATIONALE DES ORGANISMES FAMILIAUX
UNION INTERNACIONAL DE ORGANISMOS FAMILIARES

WORLD FEDERATION OF UNITED NATIONS ASSOCIATIONS
FEDERATION MONDIALE DES ASSOCIATIONS POUR LES NATIONS UNIES
FEDERACION MUNDIAL DE ASOCIACIONES

WORLD UNION OF CATHOLIC WOMEN'S ORGANIZATIONS
UNION MONDIALE DES ORGANIZATIONS FEMININES CATHOLIQUES
UNION MUNDIAL DE LAS ORGANIZACIONES FEMENINAS CATOLICAS

INTERNATIONAL COMMISSION OF AGRICULTURAL INDUSTRIES
COMMISSION INTERNATIONALE DES INDUSTRIES AGRICOLES
COMISION INTERNACIONAL DE LA INDUSTRIAS AGRICOLAS

INTERNATIONAL UNION OF PURE AND APPLIED CHEMISTRY
UNION INTERNATIONALE DE CHIMIE PURE ET APPLIQUEE
UNION INTERNACIONAL DE QUIMICA PURA Y APLICADA

UNION OF INTERNATIONAL ASSOCIATIONS
UNION DES ASSOCIATIONS INTERNATIONALES
UNION DE ASOCIACIONES INTERNACIONALES

APPENDIX C
OPERATION OF TRUST FUNDS - OPERATIONAL (TECHNICAL)
AND ADMINISTRATIVE SERVICING COSTS

I. What is the purpose of overhead charges on trust fund operations?

1. Overhead charges in international organizations are levied to counterbalance the costs of technical and administrative services which are a necessary and inherent part of any “extra-budgetary” operational project that the organization agrees to perform, but which because of their nature, cannot be readily, clearly, or directly singled out for charging to the project itself.

2. Technical services may include such items as:

   1. negotiating agreements with project-sponsoring bodies and recipient governments and reporting periodically to both on progress;

   2. technical advice and review of project proposals;

   3. location and recommendation of qualified technical personnel;

   4. technical support, guidance and supervision of the execution of projects;

   5. review and editing of reports of exports.

3. Administrative services may include such items as:

   1. recruitment, briefing and personnel administration of experts;

   2. servicing of fellowships, including placement and formulation of study plans;

   3. procurement of supplies and equipment and provision of office supplies and stationery;

   4. receipt and disbursement of funds, maintenance of accounts, financial reporting, audit, etc.;

   5. communications and related services, dispatch of publications;

   6. medical services, where provided.

4. Unless the costs of the above items (that is “overhead costs”) are recognized and charged to the extra-budgetary project originating them, they must be met from the regular budget of the Organization and, if this happens, then either that budget must be increased or some part of the approved program of work must be curtailed.

II. What is the basis for levying such overhead charges?

1. Member Governments themselves, through the legislative and governing bodies of the United Nations and its specialized agencies, have established the principle that each operational fund should contribute to the overhead costs associated with its administration.

2. Thus, each year the various United Nations agencies are provided with a lump sum allocation toward the administrative and operational costs of EPTA projects which they carry out. (In 1963 this will equal 12 percent of one half of total value of approved projects in the 1961–1962 biennium). Similarly, the various United Nations organizations receive, within the allocation for each United Nations Special Fund project for which they are the executing agency, a component for overhead costs.

3. The Conference, Council and Finance and Program Committees of the Organization have taken the view that such programs should in principle bear full additional costs of such operations, so as to avoid pressures on Regular Program resources and staff of the Organization. This principle indeed is implied in Financial Regulation 6.7 which states:

   “Voluntary contributions, whether or not in cash, may be accepted by the Director-General, and trust and special funds may be established by him to cover monies made available to the Organization for special purposes, provided that the purposes of such contributions and monies are consistent with the policies, aims and activities of the Organization. The purposes and limits of any trust and special funds shall be clearly defined. The acceptance of any such contributions and monies which directly or indirectly involves additional financial obligations for Member Nations and Associate Members shall require the consent of the Conference. Trust and special funds and voluntary contributions shall be administered in accordance with the Financial Regulations of the Organization, unless otherwise provided for by the Conference. Trust and special funds shall be reported to the Finance Committee.”

4. In line with this principle the Organization, on the recommendation of the Finance Committee, requests the payment of a surcharge of 12 percent of each trust fund which it administers to defray overhead costs, except that:

   1. if the fund is established substantially for the procurement of equipment, the surcharge is reduced to 5 percent, and

   2. where the trust fund represents a special contribution to implement certain aspects of the Program of Work or a deposit for emergency procurement for a government which involves a minimum of work and insignificant costs, the surcharge may be reduced or waived.

III. Why is the overhead charge expressed as a percentage of the total cost of the operation?

It is difficult to appraise just now much additional expenditure falls upon the organization as the result of trust fund activities as a whole, and it would be even more difficult to attempt to evaluate such expenditure for each project individually. Experience has shown, therefore, that the application of a uniform standard (that is, percentage) charge, subject to variation in exceptional circumstances, is the most feasible practice to follow.

APPENDIX D
AGREEMENT BETWEEN THE FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS AND THE DESERT LOCUST CONTROL ORGANIZATION FOR EASTERN AFRICA

PREAMBLE

The Desert Locust Control Organization for Eastern Africa (hereinafter referred to as “the DLCO for EA”), established by Convention between the Governments of Ethiopia, France, the Somali Republic, Tanganyika, and of Kenya and Uganda acting with the authority and consent of the Government of Great Britain and Northern Ireland

And the Food and Agriculture Organization of the United Nations (hereinafter referred to as “FAO”),

Desiring to co-ordinate their efforts in the promotion of control and research of the desert locust in the light of the Constitution of FAO and of the Convention for the establishment of the DLCO for EA (hereinafter referred to as “the Convention”)

Considering that Article IV, paragraph 11 of the Convention provides for close co-operation with FAO and for the co-ordination of activities in the field of locust control

Have agreed as follows:

Article I

PURPOSE OF THE AGREEMENT

1. The purpose of the Agreement shall be to ensure co-operation between FAO and DLCO for EA by consultation, co-ordination of effort, mutual assistance and joint action in fields of common interest in accordance with the objectives and principles of FAO and the DLCO for EA.

2. Arrangements shall be made between the contracting parties concerning mutual assistance and joint action. Such arrangements shall carefully define the manner and extent of participation by each party and shall specify the financial commitment, if any, that each party is to assume.

Article II

RECIPROCAL REPRESENTATION

1. The DLCO for EA shall be invited to send an observer to sessions of appropriate FAO bodies dealing with desert locust control.

2. FAO shall be invited by DLCO for EA to send an observer to the regular sessions of its Council and may also be invited to special sessions of the Council.

Article III

EXCHANGE OF INFORMATION

1. The Director-General of FAO and the Director of the DLCO for EA shall keep each other fully informed of all programs of work and projected activities of their respective organizations which may be of mutual interest.

2. The DLCO for EA shall keep FAO fully informed, by means of monthly reports, of the infestations of desert locusts in the region as defined in the Convention and shall transmit to FAO any other reports regarding the technical activities of DLCO for EA.

3. FAO shall supply to the DLCO for EA all appropriate documents pertaining to the desert locust which are circulated by FAO to its Member Nations and Associate Members and to its desert locust bodies, as well as any other relevant FAO publications.

Article IV

CO-ORDINATION AND CO-OPERATION

1. In the interests of co-ordination of desert locust control activities in the region as defined by the Convention, FAO, in implementing its activities and programs in the said region, shall give due consideration to the functions of the DLCO for EA.

2. Co-operation by the DLCO in the locust control activities of governments not signatories to the Convention shall, as appropriate and as far as possible, be effected through FAO.

Article V

EXPENSES

1. The DLCO for EA undertakes to provide in advance the funds necessary to meet the expenses which, apart from the financial commitments referred to in Article I.2 above may be incurred by FAO in the implementation of this Agreement. To this effect the DLCO for EA shall pay each year, into a Trust Fund to be established by the Director-General of FAO, an amount to be determined annually by mutual agreement between the two parties. The Trust Fund will be administered by the Director-General of FAO in accordance with the Financial Regulations of FAO.

Article VI

FUTURE CO-ORDINATION OF REGIONAL AND INTERNATIONAL ACTION

1. FAO and the Council of DLCO for EA shall give due consideration to the possibility of bringing, at an early date, the DLCO for EA within the framework of FAO under the relevant provisions of the FAO Constitution, so as to secure the control of the desert locust and research in this field on a wider international basis.

2. Any recommendation or resolution formulated on this subject by the Council of the DLCO for EA should be transmitted to the Director-General of FAO for consideration and possible action by the Director-General, the Council or the Conference of FAO, as may be appropriate.

Article VII

TERMINATION

The present Agreement may be terminated by either party by giving one year's notice of such termination. It shall automatically lapse as the result of the conclusion of an international agreement as envisaged in Article VI.1 of the present Agreement.

Article VIII

AMENDMENTS

The present Agreement may be amended by mutual consent of the contracting parties.

Article IX

ENTRY INTO FORCE

The present Agreement shall come into force on approval by the Council of DLCO for EA and the Council of FAO, subject to confirmation by the Conference of FAO.

APPENDIX E
LIST OF DOCUMENTS