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Appendices

Appendix I
List of Participants

Country/RepresentativeDesignationAddress
   
ANGOLA  
   
BOTSWANA  
   
Mr. T. MmopelwaSenior Fisheries OfficerFisheries Section
Ministry of Agriculture
PO Box 0032
Gaborone, Botswana
Tel:+267-350502
Fax:+267-303744
   
LESOTHO  
   
MALAWI  
Mr. S. ChimatiroOfficer in ChargeNational Aquaculture Centre
Fisheries Department
PO Box 44
Domasi, Malawi
Tel:+265-531216/215
Fax:+265-522397
E-mail:[email protected]
   
MAURITIUS  
   
MOZAMBIQUE  
   
NAMIBIA  
   
Dr. B.W. OelofsenChief: Fisheries ResearchMinistry of Fisheries & Marine Resources
P Bag 13355
Windhoek, Namibia
Tel:+264-61-2053028
Fax:+264-61-224566/220558
   
SOUTH AFRICA  
   
Dr. G.T. WillemsenHead:Scientific ServicesDept of Conservation and Agriculture
P Bag X209
Pretoria 0001, South Africa
Tel:+27-12-3233403
Fax:+27-12-3253869
   
SWAZILAND  
   
Mr. F. MagagulaFisheries OfficerMinistry of Agriculture & Coops
PO Box 162
Mbabane, Swaziland
Tel:+268-42731/9194
Fax:+268-44700
Telex:2343 AGRIC WD
   
TANZANIA  
   
Mr. R. LemaSenior AquaculturistFisheries Division
Min. of Natural Resources & Tourism
PO Box 2462
Dar-es-Salaam, Tanzania
Tel:+255-51-21241/22930
   
ZAMBIA  
   
Mr. H.G. MudendaDirector of FisheriesMin. of Agriculture Food & Fisheries
Department of Fisheries
PO Box 350100
Chilanga, Zambia
Tel:+260-1-278418/278135
Fax:+260-1-278418
   
ZIMBABWE  
   
Dr. C. MachenaActing Deputy Director ResearchDept of National Parks & Wildlife
PO Box CY 140
Causeway, Harare, Zimbabwe
Tel:+263-4-792786
Fax:+263-4-724914
   
Mr. C. NobbsChief Specialist
Animal Production
AGRITEX
PO Box CY 639
Causeway, Harare, Zimbabwe
Tel:+263-4-794601
   
FAO  
   
Mr. P. Gonzalez-AlberdiChief, Fisheries Operations ServiceFAO/TCO4
via delle Terme di Caracalla
00100 Rome, Italy
Tel:+39-6-5225-4610
Fax:+39-6-5225-6445
Telex:610181 FAO I
E-mail:[email protected]
   
Mr. B.A. HaightChief, Management Support UnitFAO/FIDX
via delle Terme di Caracalla
00100 Rome, Italy
Tel:+39-6-5225-5324
Fax:+39-6-5225-3605
Telex:610181 FAO I
E-mail:[email protected]
   
Mr. E. YeboahProgramme OfficerFAO Sub-Regional Office for Eastern and Southern Africa
P.O. Box 3730
Harare, Zimbabwe
Tel:+263-4-791407
Fax:+263-4-703497
Telex:26040 FAO ZW
   
SWEDEN  
   
Dr. M. TorellSenior Programme OfficerDept. for Natural Resources & Env.
Sida
S-105 25 Stockholm, Sweden
Tel:+46-8-6985376
Fax:+46-8-6985653
Telex:11450 S
E-mail:[email protected]
   
Mr. P. FunegardSenior Programme OfficerSWEDMAR
National Swedish Board of Fisheries
PO Box 423
S-401 26 Goteborg, Sweden
Tel:+46-31-630379
Fax:+46-31-154113
Telex:27108 NATFISH S
E-mail:[email protected]
   
BELGIUM  
   
Mr. F. SlosseHead Agriculture Sector of Regional Cooperation Section for SADC RegionBelgian Agency for Development Cooperation
Royal Embassy of Belgium
PO Box 2522
Harare, Zimbabwe
Tel:+236-4-794891/2 ext 224
Fax:+263-4-724704
Telex:AMBEL ZW 24788
   
OBSERVERS  
   
Mr. E. NsikuSADC/RFTP Training CoordinatorSADC Inland Fisheries Sector
Technical Coordination Unit
PO Box 1636
Lilongwe, Malawi
Tel:+265-722299
Fax:+265-721117
Telex:44709 SADFISH MI
E-mail:[email protected]
   
Ms. U. TjihuikoSADC Fisheries BiologistSADC Marine Fisheries and Resources Coordinating Unit
P Bag 13355
Windhoek, Namibia
Tel:+264-61-2053056
Fax:+264-61-224566
   
Mr. F. ChikafumbwaResearch, Information & Documentation OfficerICLARM
PO Box 229
Zomba, Malawi
Tel:+265-531274
Fax:+265-522733
E-mail:[email protected]
   
Mr. A. HelgasonInland Fisheries Technical AdviserSADC Inland Fisheries Sector
Technical Coordination Unit
PO Box 1636
Lilongwe, Malawi
Tel:+265-722299
Fax:+265-721117
Telex:44709 SADFISH MI
E-mail:[email protected]
   
Mr. U. NermarkPrincipal Game WardenDept. of Wildlife & National Parks
Box 131
Gaborone, Botswana
Tel:+267-371405
Fax:+267-312354
   
Mr. J. ManyemaneActing Regional Fisheries OfficerFisheries Section
Ministry of Agriculture
PO Box 70
Maun, Botswana
   
ALCOM  
   
Dr. J.F. MoehlProgramme CoordinatorALCOM
PO Box 3730
Harare, Zimbabwe
Tel:+263-4-792784/724985/734797
Fax:+263-4-792782
Telex:26040 FAO ZW
E-mail:[email protected]
   
Mr. F. NoelSocio-economistALCOM
PO Box 3730
Harare, Zimbabwe
Tel:+263-4-792784/724985/734797
Fax:+263-4-792782
Telex:26040 FAO ZW
E-mail:[email protected]
   
Mr. L. VerheustFisheries SpecialistALCOM
PO Box 3730
Harare, Zimbabwe
Tel:+263-4-792784/724985/734797
Fax:+263-4-792782
Telex:26040 FAO ZW
E-mail:[email protected]
   
Ms. M. ZunguzeInformation OfficerALCOM
PO Box 3730
Harare, Zimbabwe
Tel:+263-4-792784/724985/734797
Fax:+263-4-792782
Telex:26040 FAO ZW
E-mail:[email protected]
   
Mr. R. HouthuijzenAquaculturist (APO)ALCOM
PO Box 30563
Lusaka, Zambia
Tel:+260-1-278051/239769
Fax:+260-1-254173
Telex:FAOZM ZA 44510
E-mail:[email protected]
   
Mr. H.W. van der MheenAquaculturistALCOM
PO Box 3730
Harare, Zimbabwe
Tel:+263-4-792784/724985/734797
Fax:+263-4-792782
Telex:26040 FAO ZW
E-mail:[email protected]

Appendix 2
Adopted Agenda

  1. Election of Chairperson

  2. Adoption of the Agenda

  3. Progress Report 1995, including action taken on decisions and recommendations of the 8th Steering Committee Meeting

  4. Report of the Working Group on the Future of ALCOM and status of proposals for continuation of ALCOM Phase III

  5. Preparations for the Joint Evaluation of ALCOM during 1996

  6. Work Plan 1996

  7. Report of the Technical Consultation on Extension Methods for Smallholder Fish Farming in Southern Africa

  8. Date and venue of the 10th Steering Committee Meeting

  9. Other matters

  10. Adoption of the report of the meeting

Appendix 3
Decisions/Recommendations of the 9th ALCOM Steering Committee Meeting

Decision/RecommendationAction to be Taken
1.The eventual integration of ALCOM with IFSTCU SADC must be carefully planned and implemented in a timely fashion, including the elaboration of a detailed project document describing the integration process (paras 35–37. 41–42, 49).Assist, as requested, Sida Appraisal Mission and the joint Evaluation Mission and liaise with IFSTCU SADC and member countries.
2.The Second Working Group on the Future of ALCOM should continue operations through 1996 to facilitate the above activity (para 41).Done. The report of the first meeting of the Working Group and the revised Terms of Reference are attached to the Steering Committee Report.
3.Donor support should be provided for ALCOM during this transition phase with an adviser posted with IFSTCU (paras 35–36).Continue to interface with current and potential donors.
4.The future relationship of the Small Water Bodies Project to the integrated IFSTCU unit needs to be carefully considered to avoid disruption of operations (paras 38, 41)Within current time and financial constraints, continue to implement the SWB Project, making revisions as recommended by the up-coming missions.
5.ALCOM's assets should be disposed of following the recommendations of the Working Group (para 34). However, the location of the library must be carefully selected to insure accessibility and maintenance (para 40).Liaise with potential recipients of the ALCOM library to asses possible locations.
6.Effort needs to be concentrated on identifying cost-effective management strategies for small water bodies (paras 16, 21, 54).Analysis of data previously gathered.
7.The impact of programme activities needs to be quantified (para 20).Incorporate the analysis of recently-collected data in current project activities.
8.The influence of the persistent drought needs to be considered when measuring programme progress (para 22).Consult historical meteorological data.
9.Countries should attempt to match the projected 20% participation level (paras 12, 36).Identify methods to more thoroughly document member country contributions.
10.Countries should test and use the species codes of practice (para 11).Liaise with FIRI to obtain codes as soon as possible.
11.Increased emphasis should be placed on fingerling production (paras 24, 60).Emphasize fingerling production techniques in pilot projects.
12.The quality of aquacultural extension must be insured (paras 54, 59).Emphasize extension techniques in pilot projects.
13.The proposed technical consultation on institutional strengthening should be held in conjunction with the 10th Steering Committee Meeting during the first quarter of 1997 (paras 57, 58).Tentatively approved pending availability of funds for the Steering Committee Meeting in 1997.
14.Technical recommendations on fishing gear should consider the use of traditional fishing methods (para 25).Traditional methods identified and addressed as appropriate.

Appendix 4
Adopted Report of the Fourth Meeting of the Second Working Group on the Future of ALCOM 14 February 1996, Gaborone, Botswana

The fourth meeting of the Working Group was held on 14 February 1996 in the Pavilion Room of the Botswana Conference and Exhibition Centre, Gaborone, Botswana, following on the 9th ALCOM Steering Committee Meeting. It was attended by four of the five members and five observers.

Members present:

Mr R. Lema-Senior Aquaculturist, Tanzania (Acting Chairperson)
Dr C. Machena-Acting Deputy Director (Research), Dept of National Parks and Wild Life Management, Zimbabwe (on behalf of Ms. Mutsekwa)
Dr B. Oelofsen-Chief: Fisheries Research, Namibia
Dr J. Moehl-Programme Coordinator, ALCOM. Harare

Members absent:

Mr B. Mkoko-Coordinator, SADC Inland Fisheries Sector, Malawi

Observers:

Mr B. Haight-Chief MSU, Fisheries Dept, FAO Rome (Secretariat)
Mr A. Helgason-ICEIDA Inland Fisheries Technical Adviser, SADC IFSTCU, Lilongwe
Mr T. Mmopelwa-Senior Fisheries Officer, Ministry of Agriculture, Botswana
Mr E. Nsiku, Fisheries-Training Coordinator, SADC IFSTCU, Lilongwe
Dr M. Torell-Senior Programme Officer, Sida, Stockholm, Sweden

1. Adoption of the Agenda

The following agenda was adopted:

2. Membership of the Working Group

The 9th Steering Committee Meeting had decided that the Working Group should continue to function during 1996 with the same membership, subject to revision for personal reasons.

Mr. R. Lema informed the Working Group that, since he would be retiring from Government service in March 1996, he would not be in a position to serve as a member beyond this meeting. The Working Group agreed that Mr. T. Mmopelwa of Botswana should replace Mr. Lema after the end of this meeting, in his capacity as Chair of the Steering Committee. The members thanked Mr. Lema for his dedicated support to the Working Group over the past year and wished him well in his retirement.

It was noted that Ms. Mutsekwa was on maternity leave. The Working Group agreed that Dr. C. Machena should replace her until she was able to resume her duties.

The Working Group noted that Mr. B. Haight had been replaced by Dr. John Moehl as ALCOM Coordinator with effect from this meeting. The members thanked Mr. Haight for his dedicated support to the Working Group and wished him well in his new assignment with FAO in Rome.

3. Terms of Reference of the Working Group

The 9th Steering Committee Meeting had decided that the Working Group should continue to function during 1996 with the same Terms of Reference, supplemented by one additional issue on facilitating the integration of ALCOM's activities into IFSTCU. The Working Group reviewed its Terms of Reference in light of the deliberations of the 9th Steering Committee Meeting and proposed updated Terms of Reference as presented in Attachment 1.

4. Working Group Work Plan, 1996

Following on the deliberations of the 9th Steering Committee Meeting and with respect to its Terms of Reference, the Working Group noted that careful work planning was needed to provide inputs to several key events during 1996, in particular the proposed Sida Appraisal Mission of the SADC IFSTCU proposal, the ALCOM Evaluation Mission, and the evaluation of ICEIDA's assistance to IFSTCU. The Working Group agreed to the following plan to guide its work during 1996.

The Working Group noted that, if practical, the start of the ALCOM Evaluation Mission should overlap with, or occur after, the end of the Sida Appraisal Mission so that its results could be considered in the evaluation of ALCOM.

5. Any other business

The Working Group recalled that, at its third meeting, it had requested ALCOM Programme Management to solicit Sida's comments on proposed changes in the methods of reporting country contributions to ALCOM activities. The observer from Sida indicated that he had no objection to the proposals, which would give a wider and more equitable indication of country inputs. The Working Group requested ALCOM Programme Management to solicit this information from countries for 1996 contributions using a standardized format.

Having no further business, the Working Group adjourned until the next meeting.

Appendix 5
Draft Revised Terms of Reference, Second Working Group on the Future of ALCOM

As a matter of priority, in an effort to salvage ALCOM once the core funding from Sweden is withdrawn, and to ensure continuity in the work done by the Programme, the 8th ALCOM Steering Committee Meeting formed a working group to look into the future of ALCOM, to be known as the Second Working Group on the Future of ALCOM with reference to the original group which was active from 1992 to 1994. The Terms of Reference were updated following the 9th ALCOM Steering Committee Meeting.

The working group members are:

-Mr. T. Mmopelwa-Senior Fisheries Officer, Botswana
-Dr B. Oelofsen-Chief: Fisheries Research, Namibia
-Ms S. Mutsekwa-Senior Ecologist (Aquatic), Zimbabwe
-Mr B. Mkoko-Coordinator, SADC Inland Fisheries Sector, Malawi
-Dr. John Moehl-Programme Coordinator, ALCOM

ALCOM Management will provide the secretariat for the Working Group.

The Working Group is empowered, in consultation with the Chair of the ALCOM Steering Committee, to consider and take decisions on behalf of the Committee on the following issues:

  1. To consider and draft proposals for the future emphasis and functions of ALCOM and its relevant institutional set-up.

  2. Mobilize SADC and ALCOM member country resources to take a more prominent role in ALCOM planning, management and operations.

  3. Engage Sweden in discussions on possible further funding of ALCOM beyond 1996.

  4. Seek possible new donors to support ALCOM in its new form, and prepare proposals based on the report of the Working Group on the Future of ALCOM.

  5. Assist the SADC Inland Fisheries Sector Coordinating Unit in seeking practical linkages with other programmes of relevance.

  6. Recommend how to deal with the assets of ALCOM, including the library, under the different scenarios possible from 1996.

  7. Facilitate, through consultation with ALCOM Management, IFSTCU and donors, the integration and implementation of the regional activities of ALCOM by the IFSTCU, and elaboration of practical linkages with the FAO-executed and Belgian-funded project “Utilization of Small Water Bodies for Aquaculture and Fisheries”.

The Working Group will report back to the ALCOM Steering Committee.

Appendix 6
Narrative Progress Report 1996

1 Introduction

The project document for ALCOM Phase III lays out the objectives, outputs and activities for the whole ALCOM programme.

The development objective is an increase in cash income and/or animal protein component in the diet of rural communities, achieved through increased production of fish from small-scale aquaculture integrated with mixed farming systems.

The intermediate objectives are:

The whole programme consists of:

The core programme is currently financed by Sweden for two years, from January 1995 to December 1996, as project GCP/INT/555/SWE Phase III with a funding level of SEK 5 million per year (equivalent to an indicative amount of US$ 653,705 at the beginning of 1995).

The small water bodies project is financed by Belgium through August 1997, as project GCP/RAF/277/BEL, with an indicative funding level of US$ 494,940 at the beginning of 1995 (revised to US$ 619,334 in August 1995).

The FAO-financed Technical Cooperation Programme project for Mozambique and Zambia, project TCP/RAF/2380 Support to Aquaculture Training and Extension, was unable to attain its objective in 1994 due to delays in implementation in Mozambique. It was extended through December 1995 with no budget increase; the carryover funds to be spent in 1995 amounted to US$ 193,884.

Therefore, ALCOM's total donor funding level for 1995 was US$ 1,466,923 comprising:

US$ 653,705GCP/INT/555/SWESwedish funding of Core Programme
US$ 619,334GCP/RAF/277/BELBelgian funding for the project Utilization of Small Water Bodies for Aquaculture and Fisheries
US$ 193,884TCP/RAF/2380 FAOTechnical Cooperation Programme funding for the project Support to Aquaculture Training and Extension
In Mozambique and Zambia

In addition, the ALCOM member countries committed themselves to a target of matching 20% of the donor financing with their own contributions in cash and/or in kind by the end of 1996.

2 Progress on Implementing Decisions/Recommendations of the 8th ALCOM Steering Committee Meeting

The 8th Steering Committee Meeting made ten decisions and recommendations concerning implementation of ALCOM's Plan of Operation during 1995, and the future of ALCOM. The decisions/recommendations (with references to paragraphs in the Report of the 8th Steering Committee Meeting) and action taken during 1995 are given below.

Decision/RecommendationAction taken/needed
1.Obtain further comments on gender guidelines for planning and implementing aquaculture and small reservoir fisheries projects (para. 13).Guidelines available for use in all pilot project training activities. ALCOM staff instructed to incorporate guidelines in pilot project activities. Very little feedback obtained. More active promotion of guidelines is needed.
2.Gather and evaluate data on the economics of fish farming at the household level (paras. 25, 27).Incorporated in extension monitoring systems and PRA's in all pilot projects, e.g. in impact assessment studies in Eastern Province Zambia (AQU/ZAM) and Manica Province Mozambique (EXT/MOZ), and in farmer trials in Tanzania (AQU/URT). Limited quantitative information obtained in the first year, results from AQU/URT expected in 1996. Data collection methodologies being revised.
3.FAO should elaborate species codes of practice and provide training on their use (para. 30).Maintained regular contact with Dr. Devin Bartley, FAO/FIRI; draft codes expected by February 1996.
4.ALCOM should be involved with testing the codes/guidelines within ongoing pilot projects: make sure regional views are taken into account by FIRI in revising codes; codes should be available in a timely manner; take proactive stance on code use; give guidance on harmonizing legislation and regulations (paras. 31–34).Codes not yet available for testing; all pilot projects pay attention to species use. Findings of regional technical consultation on species transmitted to FAO Rome.
5.Countries should apply codes at national/regional levels; make sure joint commissions are aware; SADC should also be involved in the whole process (para. 32).Relevant information supplied to countries on request. Countries participated in review of international Codes of Conduct for Responsible Fishing.
6.ALCOM should focus pilot projects on locations with most favourable conditions for obtaining results; all countries to benefit from information services, e.g. to facilitate search for financing (para. 37).The 1995 work plan focuses AQU and SWB pilot projects on specific areas of Malawi, Mozambique, Tanzania, Zambia and Zimbabwe. INF/REG, COR/REG and POT/REG activities cover all member countries.
7.Modify the work plan concerning the agreement between FAO and SIDA and the penultimate condition (para. 44).Done. Published as appendix to Report of the 8th Steering Committee Meeting.
8.Countries should aim to match 20% of donor financing by the end of 1996 with contributions in cash and/or kind (para 45).Country inputs to pilot projects and SADC input to regional activities monitored and included in 1995 progress report. Need clarification of inputs to be reported, and closer monitoring.
9.Form and hold meetings of a second Working Group on Future of ALCOM, as per Terms of Reference (para 49).First meeting held 22–23 March in Harare, second meeting 22–23 April in Siavonga, Zambia; preliminary report to SADC Fisheries Technical Consultative Meeting 24–28 April in Siavonga. Revised SADC/ALCOM project outline endorsed by Council of Ministers Meeting in Pretoria during August. Third meeting held 4–6 October in Harare. Revised project outline for SADC/ALCOM Phase IIIa submitted to Sida for consideration in October.
10.Revise activities 1.1.3 and 1.1.4 under Immediate Objective 1 of the core programme (paras. 56, 57).Done. Published as appendix to Report of the 8th Steering Committee Meeting.

2.2 Progress on Implementation of Core Programme and Small Water Bodies Project

The 1995 ALCOM Work Plan implemented the core programme and the small water bodies project. The elements of the 1995 work plan were:

Based on the project documents, the work plan laid out overall indicators of impact toward achieving the intermediate and overall objectives of the whole programme, and specific indicators of impact, outputs, activities and inputs for the three immediate objectives of the core programme and three immediate objectives of the small water bodies project.

2.3 Progress against overall indicators of impact of the whole programme

There are five indicators of overall impact derived from the project document for the whole programme.

Local institutions promoting fish culture integrated into local farming systems. Well advanced in Zambia and started in Mozambique. Concept widely accepted but not commonly put into practice elsewhere due to institutional constraints. Institutional constraints were addressed at the regional ALCOM technical consultation on extension methods in November, and recommendations for Governments, ALCOM and FAO were made to alleviate them.

Farmers practising fish culture integrated into local farming systems. Most smallholder farmers who practise fish farming do so as one of many integrated farming activities. The number of farmers adopting and sustaining fish farming is increasing in pilot project areas, and beyond pilot project areas in Zambia. Benefits (nutritional, economic, farming system) derived from doing so are being investigated to enable improvement of fish farming practices for better defined target groups, impact assessment, and wider dissemination of fish farming information.

Cost-effective fisheries management and enhanced fish production from small reservoirs. Basic information on fish production, fishing activities and community management options is collected and analyzed to enable more effective fishery management and enhancement activities. Biological and physico-chemical sampling provides a technical basis for improved management: stocking to fill important niches, recommendations on the use of non-destructive fishing and adapted fishing gear used with optimum effort. Socio-economic information, which is gathered through a participatory approach, will be used to fit the technical options to the situation and needs of the local communities in a cost effective manner. Fisheries co-management has been established on two reservoirs in Tanzania with positive results: fish yield has increased and fishermen feel more responsible for the resource. In all cases, the participatory approach has generated an improved awareness about the fishery resource and contributed to improved management: descrease in the use of destructive fishing gear and a more positive attitude towards management of the whole resource.

Fish seed available from private fingerling producers. Progress in Mozambique, Tanzania and Zambia based on training of extensionists and farmers, and increased demand for fingerlings. Broodstock and fish seed production is still not well organized at Government and private levels. Improvement of broodstock and seed quality, market (supply/demand) information and seed distribution mechanisms are constraints to establishing private fingerling production and is being addressed in AQU pilot projects.

Capability (by development institutions) to assess how farmers and communities benefit from aquaculture, showing: increased cash income at household level by fish production; and, increased animal protein intake at household and community level by fish farmers and fishing communities. Under development in five countries in the form of Participatory Rural Appraisal (PRA) exercises and field surveys carried out by local institutions and individuals guided by ALCOM staff. A one-week training course was conducted in Harare during May for staff and associates from all SWB pilot projects. In Malawi, an interdisciplinary team of Government field workers has carried out PRA's on several reservoirs (SWB/MLW), and will continue to monitor impact. In Mozambique, the Centro da Formacao Agraria was contracted to carry out a study in Gaza Province (AQU/MOZ). In Tanzania, AQU/URT pilot project staff work with Fisheries Section staff on socio-economic assessments; the potential exists to work with Sokoine University of Agriculture. In Zambia, an individual was contracted to carry out an impact study in Eastern Province (AQU/ZAM). ALCOM staff have assisted the Depts of Fisheries and Agriculture in Southern Province (SWB/ZAM) to carry out PRA's on selected reservoirs. In Zimbabwe, two staff members of the Centre for Applied Social Sciences (CASS), University of Zimbabwe, were contract to carry out PRA's on SWB/ZIM pilot project reservoirs. Overall, institutional capability is being developed through hands-on experience by national personnel who also contribute to the development of assessment methods and indicators of impact.

Several major operational problems were encountered during the year and the following actions taken or requested to resolve them.

Problem specific to pilot projects are covered in the detailed pilot project reports, annexed.

2.4 Core Programme (GCP/INT/555/SWE)

2.4.1 Regional activities

The core programme's first immediate objective, to be attained at a regional level, is:

  1. Administration and management of the whole programme and increased awareness about aquaculture development issues, potentials and limitations in the member countries and in the region.

The work plan for attaining this objective comprises three outputs:

MAN/ADM:The whole programme managed, directed and coordinated
INF/REG:Information disseminated
COR/REG:Improved regional development

Activities have been implemented and outputs obtained as scheduled. The SADC IFSTCU was regularly consulted on, and participated in, regional matters. Increased management time was needed to accomplish coordination and future planning activities under MAN/ADM. Time was freed by delegating reporting activities under MAN/ADM and the technical consultation under COR/REG to the Aquaculturist. The new Information Officer took full responsibility for activities under INF/REG in April. Follow-up is needed on who uses the information provided by ALCOM at national level. As called for under COR/REG, much more regional expertise was used on regional and national project activities which increased the supervisory and advisory roles of internationally recruited staff. TCDC arrangements could be used but the conditions of service were not acceptable to regional consultants.

The detailed progress report on activities and indicators for each output is given in Annex 1.

2.4.2 Pilot Projects

The core programme's second and third immediate objectives, to be attained through innovative and practical pilot projects, are:

  1. Fish culture methodologies developed, tested and demonstrated and systems integrated with the farming system, which are technically, economically and socially appropriate for the target communities identified.

  2. Increased support by national and local development institutions and farmers themselves for the sustained promotion among small-holder farmers of the fish culture methods and systems developed by the Programme.

Four sub-national pilot projects were designed, using ALCOM's eight target areas (see Table 1) and planning guidelines (see 1995 work plan), to produce outputs which contribute to attainment of these objectives.

AQU/MOZAquaculture for small-scale farmers, Gaza Province, Mozambique
EXT/MOZImproved Aquaculture for small-scale farmers, Manica Province, Mozambique (co-financing by FAO Project TCP/RAF/2380)
AQU/URTSemi-intensive aquaculture for small-scale farmers, Morogoro Region, Tanzania
AQU/ZAMImproved aquaculture for small-scale farmers, Eastern Province, Zambia (co-financing from FAO Project TCP/RAF/2380)

Pilot projects EXT/MOZ, AQU/URT and AQU/ZAM have proceeded on schedule and are obtaining expected outputs (see overall indicators in section 2.1 and detailed progress reports on activities, indicators and inputs for each pilot project in Annex 2). Some administrative delays have been experienced under EXT/MOZ, and AQU/MOZ needs to be redirected back to its original objectives. In all pilot projects, extensive and semi-intensive fish farming techniques are promoted mainly for new adopters. The pilot projects need to focus more on improvements in techniques which meet farmers' needs. Impact assessment studies are planned or under way in all pilot projects and will include farm-level economic analysis of small-scale fish culture. Institutional collaboration is excellent in Zambia and improving in Mozambique; more effort is needed in Tanzania. The technical consultation on extension provided a good forum to identify and resolve institutional constraints, but these can only be implemented by the institutions themselves.

2.4.3 Small Water Bodies Project (GCP/RAF/277/BEL)

The three immediate objective in the 1995–1997 work plan are:

  1. Methods for evaluation of small water body fisheries potential.

  2. An assessment of the resources of small water bodies in the region and their fishery potential for local communities.

  3. The provision of feasible methods and guidelines for enhancement and management of fish production in small water bodies by local communities.

One regional and four sub-national level pilot projects were designed to produce outputs which contribute to attainment of these objectives.

POT/REG:Assessment of regional small water body potential
SWB/MLW:Small reservoir fisheries management and production, Malawi
SWB/URT:Assessment of small water body resource potential, Tanzania
SWB/ZAM:Small reservoir fisheries management and production, Southern Province, Zambia
SWB/ZIM:Small reservoir fisheries management and production, Zimbabwe

The estimation of small water body fisheries potential has two components: a model of estimation of fish production; and, a complete and accurate inventory of small water bodies in the region. The model is still under development using secondary information and data collected from the 21 pilot project reservoirs in Malawi, Zambia and Zimbabwe. The inventory is fairly complete for Botswana, Lesotho, Malawi, Eastern Province Zambia and Zimbabwe, and it is being integrated with the SADC Early Warning Unit's digitized vector database to provide additional administrative, hydrological and geographic information. An annual potential fish production of 30,000 tons has been estimated for the reservoirs in the database. Pilot projects SWB/MLW, SWB/URT, SWB/ZAM and SWB/ZIM are making good although uneven progress on their first three outputs (baseline information, bio-physical and socio-economic profiles). The collection of bio-physical data has been standardized and PRA's have been used extensively to gather socio-economic information. The PRA's have also served to gain the trust and actively involve local communities in resource assessment and management. Fishery management improvements have taken place in Tanzania and Zimbabwe. This will be the main focus of the pilot projects in 1996–1997. Detailed progress reports on activities, indicators and inputs for each pilot project are given in Annex 3.

2.5 Training activities

The following main training activities took place under the core programme and pilot projects.

GCP/INT/555/SWE and TCP/RAF/2380(T)

Seminar on Fish Farming Extension Methods for Small-scale Farmers in Southern Africa, 15 February 1995, Dar-es-Salaam, Tanzania. Participants were 29 high-level decision-makers from ALCOM member countries, SADC, donors and FAO (activity COR/REG).

Nine one-week fish culture courses for 20–25 Agriculture Camp and Block Officers each in Central, Eastern and Luapula Provinces of Zambia led by national staff using methods and materials developed under pilot project AQU/ZAM.

Mozambique Fish Culture Department team (5 staff) trained in Participatory Rural Appraisal (PRA) methods at Centro da Formacao Agraria (CFA) and participated in PRA field work during July–August under pilot project AQU/MOZ. High-level CFA staff obtained experience in fish farming methods.

Eight agriculture extension workers in Manica Province, Mozambique, received regular in-service and field-level training in aquaculture from two Fish Culture Department staff under pilot project EXT/MOZ.

Two Fish Culture Department staff in Manica Province, Mozambique, received 15 days of hands-on training in newsletter design and production from the Consultant Newsletter Adviser (pilot project EXT/MOZ).

Twenty-four farmers in Tanzania were trained and implemented improved pond management in trials under pilot project AQU/URT. Selected farmers have been given advice on fingerling production and transport.

National Seminar on Aquaculture Extension, 2–6 October 1995, Kabwe, Zambia, attended by 33 participants from the Depts of Fisheries and Agriculture and other local development agencies (ALCOM Field Document No. 36, pilot project AQU/ZAM).

Technical Consultation on Extension Methods for Smallholder Fish Farming in Southern Africa, 20–24 November 1995, Lilongwe, Malawi, attended by 37 participants from 10 of the 12 SADC countries (missing were Angola and Mauritius), development agencies and donors (ALCOM Report No. 21, activity COR/REG).

GCP/RAF/277/BEL

Training Workshop on Participatory Rural Appraisal (PRA) for Small Reservoir Fisheries Management, 16–22 May 1995, Harare Zimbabwe. Participants were nine national officers and six ALCOM staff from ALCOM pilot projects in Malawi, Tanzania, Zambia and Zimbabwe.

PRA training of local Government, NGO and community members in selected reservoir communities by ALCOM staff took place under pilot projects SWB/MLW, SWB/URT, SWB/ZAM and SWB/ZIM (see individual pilot project progress reports for details).

SWB pilot project staff meeting, 8–10 November 1995 in Harare, included training in socio-economic impact assessment, legal aspects of reservoir management, and fishery management strategies for four national officers and four ALCOM staff.

3 Inputs

3.1 Professional staff

Internationally-recruited ALCOM professional staff members and consultants during 1995 were:

Name and nationalityTitleDuration, duty station
   
B. Haight, USAProgramme Coordinator All year, Harare, Zimbabwe
F. Noel, CanadaSocio-economistFeb–Dec, Harare, Zimbabwe
M. Maes (Ms), BelgiumSmall Reservoir Fish. Spec.Jan–Apr, Harare, Zimbabwe
L. Verheust, BelgiumSmall Reservoir Fish. Spec.May–Dec, Harare, Zimbabwe
H. van der Mheen, HollandAquaculturistMar–Dec, Harare, Zimbabwe
H. Nilsson, DenmarkSocio-economistOct–Dec, Zomba, Malawi
J. van der Mheen (Ms), Holl.Consultant Socio-economistFeb, Dar-es-Salaam, Tanzania
M. Sayaguez (Ms), UruguayConsultant Newsletter Advisor1 month WAE, Moz. and Zim.

Nationally-recruited ALCOM professional staff members and consultants during 1995 were:

NameTitleDuration, duty station
   
M. do Carmo Carrilho (Ms)AquaculturistJun-Dec, Chimoio, Mozambique
F. MashumbaLibrarianAll year, Harare, Zimbabwe
S. Mutsekwa (Ms)Fisheries OfficerMar-Dec, Harare, Zimbabwe
K. WetengereSocio-economistAll year, Morogoro, Tanzania
M. Zunguze (Ms)Information OfficerApr-Dec, Harare, Zimbabwe
G. Ngenda (Ms)Consultant Socio-economist2 months WAE, Zambia
W. MuriritirwaConsultant PRA Trainer2 wks July, Zimbabwe
K. NyikahadzoiConsultant PRA Trainer2 wks July, Zimbabwe
Centro de Formacao AgrariaContractor2 months Jul-Aug, Mozambique

Associate Professional Officers assigned to ALCOM during 1995 were:

NameTitleDuration, duty station
   
R. Houthuyzen, HollandAquaculturistAll year, Chilanga, Zambia
H. Nilsson, DenmarkSocio-economistJan-Sep, Morogoro, Tanzania
L. Quezada, MexicoAquaculturistJan-Nov, Morogoro, Tanzania

Nationally-contributed key professional staff during 1995 were:

NameTitlePilot project
   
A. AbreuAquaculture TechnicianAQU/MOZ
M. BalateAquaculture TechnicianEXT/MOZ
W. BinaliFisheries OfficerSWB/ZIM
S. ChimatiroFisheries OfficerSWB/MLW
O. KajitanusAquaculturistAQU/URT
R. LemaSenior AquaculturistAQU/URT
J. MutaleProvincial Fish CulturistAQU/ZAM
R. WakumeloFisheries OfficerSWB/ZAM

3.2 Indicative Expenditures

Appendix 6 shows estimated donor-funded operational expenditures by activity up to end-November 1995. The 1995 Progress Report presented to the 9th Steering Committee Meeting shows:

TABLE 1: Target areas. The eight target areas and previous findings/issues for integration into pilot projects.

Target AreaFindings/Issues
Aquaculture and farming systemsInitial work has been inconclusive: the relationship of fish farming to other farming activities was not demonstrated. Existing farming activities and socio-economic conditions will be taken into account in all pilot projects.
Methods to collect information for planning and project designSurveys, participatory rural appraisals, and catch assessment surveys have been effective. Local staff and institutions need training and experience in their use.
Extension methods and trainingA participatory method, integrated with agriculture extension, leads to fish farming integrated with farming practices. The effectiveness and sustainability of this method will be assessed. Guidelines have been prepared. Local staff and institutions need training and experience in their use.
Environmental aspects of aquacultureWater conservation, water quality, water-borne diseases and bio-diversity were identified as issues. They were addressed through desk studies and technical meetings. Procedures to harmonize and control the introduction, transfer and use of exotic species will be implemented in all pilot projects.
Women and youth in aquaculture developmentGuidelines on information needed for incorporation of gender issues in project planning and implementation have been prepared. The guidelines will be used in pilot project preparation and implementation. Project and local staff and institutions need training and experience in their use.
Aquaculture and human nutritionInitial work was inconclusive; it was difficult to obtain sufficient information to measure the nutritional impact of fish production from small-scale fish farming at the household level. Key nutritional data will be measured as part of pilot project monitoring. Pilot projects will link with existing famine early warning systems and household food security programmes.
Information servicesWhile ALCOM has established its regional information service, national information institutions are weak.
Development supportALCOM is often called upon to backstop and participate in FAO, national and other project identification and formulation missions in the region. Contacts are maintained with other regional programmes and donors.

Appendix 7
Work Plan 1996

1 Introduction

ALCOM Phase III, planned for five years, has been funded for two years by Sweden (January 1995 to December 1996), two years and 8 months by Belgium (January 1995 to August 1997), and one year by FAO (all 1995). After 1996 the structure and funding mechanism of ALCOM will likely be transformed.

The 8th Steering Committee Meeting in February 1995 endorsed a planning framework, level of inputs, and detailed work plan valid for 1995 which was intended to be carried forward, with adjustments for progress and problems, through the end of the funding periods mentioned above.

ALCOM Management, in consultation with the ALCOM Management Working Group and pilot project teams, has prepared a tentative 1996 work plan, as described below:

2 Work Plan for Regional Activities under the Core Programme

The detailed work plan is attached for activities MAN/ADM, INF/REG and COR/REG. They have been revised to include closer collaboration and integration of relevant activities with the SADC IFSTCU (Inland Fisheries Sector Technical Coordination Unit), in particular the information function INF/REG and the coordination function COR/REG.

It is proposed to hold up to two technical consultations, one on institutional strengthening and roles in aquaculture development financed by GCP/INT/555/SWE, and one on small reservoir fisheries management financed by GCP/RAF/277/BEL.

3 Work Plans for Pilot Projects under the Core Programme (GCP/INT/555/SWE) and Small Water Bodies Project (GCP/RAF/277/BEL)

Each pilot project team has reviewed progress and proposed activity and budget modifications needed to achieve outputs during 1996. Detailed 1996 work plans are attached for the following pilot projects:

AQU/MOZAquaculture for small-scale farmers, Gaza Province, Mozambique (GCP/INT/555/SWE)
EXT/MOZImproved Aquaculture for small-scale farmers, Manica Province, Mozambique (GCP/INT/555/SWE)
AQU/URTSemi-intensive aquaculture for small-scale farmers, Morogoro Region, Tanzania (GCP/INT/555/SWE)
AQU/ZAMImproved aquaculture for small-scale farmers, Eastern Province, Zambia (GCP/INT/555/SWE)
POT/REGAssessment of regional small water body potential (GCP/RAF/277/BEL)
SWB/MLWSmall reservoir fisheries management and production, Malawi (GCP/RAF/277/BEL)
SWB/URTAssessment of small water body resource potential, Tanzania (GCP/RAF/277/BEL)
SWB/ZAMSmall reservoir fisheries management and production, Southern Province, Zambia (GCP/RAF/277/BEL)
SWB/ZIMSmall reservoir fisheries management and production, Zimbabwe (GCP/RAF/277/BEL)

4 Budgets

The pilot project budgets elaborated during the planning process above are indicative. They will be adjusted in line with donor and country resources allocated for spending during 1996. The approximate funding for 1996 is as follows:

1996 Work plan for regional activities under ALCOM Core Programme (GCP/INT/555/SWE)

Immediate Objective 1: Administration and management of the whole programme and increased awareness about aquaculture development issues, potentials and limitations in the member countries and in the region.

OutputActivity 1996IndicatorsInputsRisks
1.1 The whole programme managed, directed and coordinated. (MAN/ADM1.1.1 Manage, administer and supervise the programmeWork plans and budgets in December 1995, progress reports in July 1996 and January 1997, submitted by management and agreed by Steering Committee, FAO and donors.By donors:
Programme Coordinator
Aquaculturist
Socio-economist
Fisheries Officer
Admin. support staff
Regional travel
Office equipment
Qualified staff not available in a timely manner
1.1.2 Organize Steering Committee MeetingMeeting held in February, with report.
1.1.3 Coordinate complementary projects, liaise with related projects and institutions, including the Belgian-funded small water bodies project and the preparatory phase of the SIDA-funded programme on smallholder developmentSmall water bodies project managed. Meetings and correspondence with other projects/institutions.By SADC/countries:
SADC Sector Coordinator
ALCOM headquarters office Members of Second Working Group on the Future of ALCOM
1.1.4 Assist the Second Management Working Group on the Future of ALCOM to carry out its terms of referencePlan for SADC/ALCOM agreed by Steering Committee; increased country resources mobilized to support ALCOM; donor response to these plans.
1.1.5 Close-out Swedish-funded core project GCP/INT/555/SWE.Final report, disposal of assets, transfer of regional and national activities to successor SADC/ALCOM project by end-December 1996.
1.2 Information adequately disseminated (INF/REG1.2.1 Prepare and publish ALCOM News quarterly and send it to a targeted audience.4 issues published, in Jan, Apr, July, Oct. Written contributions from ALCOM staff, national staff, outside specialists. Targeted mailing list.By donors:
Programme Coordinator
Information Officer
Aquaculturist
Fisheries Officer
Socio-economist
Secretary
Desktop publishing equipment
Printing and mailing costs
Insufficient quality/ quantity of written contributions
1.2.2 Prepare and publish technical reports and field documents.Reports and documents well-prepared by ALCOM and national staff and published in a timely manner on completion of programme activities.
National institutions and individuals using published information in aquaculture development activities. BY SADC/countires:
SADC Information Officer/Librarian
Printing and mailing costs
1.2.3 Assist SADC IFSTCU to absorb ALCOM's regional information function.IFSTCU capable to produce ALCOM News and technical documents. Report on ALCOM information services.
1.3 Improved regional development (COR/REG)1.3.1 Maintain ALCOM library holdings and services.Library database, library holdings, number of inquiries and visits.By donors:
Programme Coordinator
Aquaculturist
Socio-economist
Fisheries Officer
Librarian
Regional travel
Computer, CD-ROMS Books, periodicals
Training funds
Weak national and regional institutions
1.3.2 Integrate ALCOM library into the SADC IFSTCU.Library established in SADC IFSTCU and available to all SADC countries. Improved regional library links.
1.3.3 Send ALCOM and SADC Librarians on study tour to fisheries and aquaculture libraries in Malawi and the Republic of South Africa.Better understanding and coordination of institutional activities and roles.
1.3.4 Hold Technical Consultation(s) on (a) institutional strengthening and roles in aquaculture development, funded by Sweden, and/or (b) small reservoir fisheries management, funded by Belgium.Small reservoir management methods reviewed and being used in other countries. SADC IFSTCU experienced in organizing regional technical meetings. By SADC/countries:
SADC Information Officer/Librarian
National Professional staff
Books, periodicals
Access to institutions and libraries Venue for technical consultation
1.3.5 Maintain database on regional aquaculture and small reservoir fisheries expertise.Increased use of regional expertise on national and donor funded projects and consultancies.
1.3.6 Development support services.Contacts with institutions, formulation missions, project proposals, projects funded.

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