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VIII. Appendix I

A. Resolutions and recommendations adopted by the conference of FAO at its first session
B. Budget and contributions for the first sad second years approved by the FAO conference
C. Supporting statement on the budget submitted by commission B to the conference

Resolutions and Recommendations Adopted by the Conference of the Food and Agriculture Organization of the United Nations at its First Session

Budget for the First and Second Financial Years Approved by the Conference of the Food and Agriculture Organization of the United Nations

Supporting Statement on the Budget Submitted by Commission B to the Conference of the Food and Agriculture Organization of the United Nations

A. Resolutions and recommendations adopted by the conference of FAO at its first session

Rules of procedure and financial regulations
Relations with the united nations and other international organizations
Common administrative services for specialized agencies
Financial relations with the united nations
International institute of agriculture
Comité international du Bois
Settlement of disputes
Transitional financial arrangements
Auditors' report
Regional offices
Training facilities under FAO
Matters for further consideration
Resolution on the budget

Rules of procedure and financial regulations

The Conference RESOLVES :

To adopt the Permanent Rules of procedure of the Food and Agriculture Organization of the United Nations, the Financial Regulations. and the Financial Regulations (Temporary), the texts of which are given in Appendix III.,)

Relations with the united nations and other international organizations

The Conference RESOLVES :

1. That, in pursuance of Article XIII of the Constitution of the Food and Agriculture Organization (which provides that the Organization l shall constitute a part of any general international organization to which may be entrusted the coordination of the activities of international organizations with specialized responsibilities), and in accordance with Article 57 of the Charter of the United Nations (which provides that the specialized agencies shall be brought into relation with the United Nations), the Organization shall, without prejudice to its purposes and limitations as set out in the Constitution, so order its procedure and practice as to achieve the closest relationship with the United Nations and the other specialized agencies established in connection therewith.

2. That, in order to give effect to the provision of paragraph 1, the Director-General shall, with the approval of the Executive Committee, negotiate agreements between the Organization and the United Nations and other specialized agencies established in connection therewith.

3. That, as provided by Article XII of the Constitution, the Organization shall take the fullest advantage of any common services made available to the specialized agencies by the United Nations.

4. That the Director-General, with the approval of the Executive Committee,

(a) shall examine the question of the relationship between the Organization and other intergovernmental organizations having related responsibilities;

(b) shall, in view of the fact that the closest possible cooperation is needed with nongovernmental international organizations which may be of assistance to the Organization in achieving its fundamental objectives, particularly the improvement of the standard of living of all workers, consider the methods by which such cooperation may best be established; and

(c) shall report thereon to the next Session of the Conference .

The Conference RECOMMENDS:

1. That in order to achieve the most efficient utilization of the services of staff available to or employed by the Food and Agriculture Organization and other specialized agencies of the United Nations, the Organization comply, subject to the reservation in Article XIII, paragraph 2 of the Constitution, with the recommendations by the United Nations organization made under Article 58 of the Charter or otherwise

(a) which provide for common conditions and terms of service, for the interchange of with other specialized agencies, and for the establishment of an Administrative Tribunal for the decision of disputes between the specialized agencies and their staffs; or

(b) which in any other way secure that the staff of the specialized agencies shall be available to serve the interests of the United Nations in whatever way they are best able as members of an international administrative service.

2. That toward this end any persons employed by the Organization be employed on terms compatible with any such recommendations, or, in the case of persons engaged before the coming into force of arrangements made under Article 63 of the Charter and Article XIII of the Constitution for defining the relations between the Food and Agriculture Organization and the United Nations organization, the contract of employment include a provision that its terms shall be varied as may be necessary to accord with the provisions of the said arrangements.

The Conference RECOMMENDS:

1. That the Director-General should, subject to the approval of the Conference. under Article XIII, paragraph 2, of the Constitution, include in any agreement made under Article 63 of the Charter of the United Nations provisions which empower the United Nations to carry out on behalf of FAO those financial services which ale the more effective if carried out in common by the United Nations on behalf of the specialized agencies. In particular, the Director-General should agree to the inclusion of provisions for the collection of contributions and the performance of external audit services by the United Nations.

2. That the Director-General should, subject to the approval of the Conference under Article XIII, paragraph 2, of the Constitution, include in any agreement made under Article 63 of the Charter of the United Nations provisions (a) for the exercise of advisory functions with regard to the budget of the Food and Agriculture Organization by the General Assembly of the United Nations and (b) for the inclusion of the budget of FAO within the budget of the United Nations.

The Conference, recognizing the undesirability of duplication of work of international organizations in the same fields, RECOMMENDS:

1. That those governments which are members both of the Food and Agriculture Organization of the United Nations (hereinafter called "the Organization") and of the International Institute of Agriculture at Rome (hereinafter called "the Institute") acting through the Permanent Committee of the Institute, call a session of the General Assembly. as soon as possible, but not later than June 30, 1946.

2. That the Permanent Committee of the Institute be requested to prepare a scheme to be approved by a majority of votes in the General Assembly, as follows:

(a) A Protocol shall be concluded and signed by signatory and adhering governments to the Convention of Rome of June 7, 1905, by which the affairs of the Institute, including its Annex, the Centre International de Sylviculture, shall be wound up, as from a date to be determined by the Protocol.

(b) The Permanent Committee shall be empowered by the Protocol and shall be instructed accordingly by the General Assembly (i) to wind up the affairs of the Institute, and (ii) to transfer the library, archives? and property of the Institute to the Organization, which will decide their location.

(c) The Protocol shall further provide that, in the execution of the provisions of the international conventions which attribute functions to the Institute, the Organization shall be substituted for the Institute, and governments which are not signatories of or do not accede to the Protocol, shall be notified thereof, and shall be invited to cooperate in the execution of this proposal.

3. That the United Nations require in peace treaties with enemy countries now under occupation that those countries carry out the provisions of the Protocol.

The Conference, being desirous of avoiding overlapping and duplication of effort among international organizations, RECOMMENDS:

1. That those governments which are members both of the Food and Agriculture Organization of the United Nations (hereinafter called "the Organization") and of the Comité International du Bois (hereinafter called the "C.I.B.") call a session of the Permanent Committee of the C.I.B. as soon as possible, but not later than June 30, 1946, with a view to making the necessary arrangements under Article IX of the Statute of the C.I.B. for:

(a) the winding up of the affairs of the C.I.B.; and

(b) the transfer of the library, archives, and property of the C.I.B. to the Organization, which will decide their location.

2. That FAO carry on such of the activities of the C.I.B. as are consistent with the purposes of the Organization set forth in its Constitution.

The Conference RESOLVES:

1. That the Executive Committee shall recommend, for adoption by the Conference in accordance with Article XVII of the Constitution, rules for the determination of disputes and shall, in formulating such rules, be guided by the following principles:

(a) Any international convention, adopted under Article IV, paragraph 3, of the FAO Constitution, shall include an Article binding the States which accept such convention to refer any question or dispute concerning it to the International Court of Justice or an arbitral tribunal.

(b) Pending the entry into force of the Statute of the International Court of Justice, any question or dispute concerning the interpretation of the FAO Constitution or an international convention adopted under Article IV, paragraph 3, shall be referred to such arbitral tribunal as the Conference shall appoint.

(c) Normally all questions or disputes concerning the interpretation of the FAO Constitution shall, subject to the authorization of the General Assembly under Article 96 of the Charter of the United Nations, be referred to the International Court of Justice for an advisory opinion, which the Organization shall adopt, (ii) concerning any International Convention adopted under Article IV, paragraph 3, of the Constitution shall be referred to the International Court of Justice for determination.

The Conference APPROVES the following transitional financial arrangements :

1. The accounts of the Interim Commission for the period following September SO, 1945, shall be considered at the Second Session of the Conference;

2. The accounts of FAO shall be opened as from October 16, 1945;

3. The accounts of the Interim Commission shall be closed as from November 30, 1945, and at that time the outstanding obligations, unexpended balances, and bank account of the Interim Commission shall be transferred to FAO.

4. While the Organization has its headquarters in Washington, and pending an agreement with the United Nations respecting auditing arrangements, it shall continue to engage the same firm engaged by the Interim Commission to act as auditors.

5. Until the Director-General, with the approval of the Committee on Financial Control, directs otherwise, the Organization shall continue to use the same banking institution used by the Interim Commission as depository for the safekeeping of funds.

The Conference,

Having received the report by Price, Water-house and Company, auditors, dated October 17, 1945, on the accounts of the Interim Commission for the period from July 15,1943, to September 30, 1945, and

Having received the report of the Committee on Finance, to the effect that the auditors appear to have followed the accepted practice in examining these accounts and have found them in order,

Accepts the auditors' report and approves the accounts.

Regional offices

The Conference,

Recognizing that regional offices of FAO will be required, and

Recognizing further that, as far as possible, these offices should be established in cooperation with the other regional offices of the United Nations or of the other specialized agencies, and should, if convenient, be located in the same buildings,

1. Requests that the Director-General and the Executive Committee study the number and location of the regional offices to be established, due regard being paid in each case to the actual functions, scope, and structure of such offices, and report thereon to the next session of the Conference.

2. Empowers the Director-General, pending such report to the Second Session of the Conference, to establish, with the approval of the Executive Committee, on a provisional basis, such regional offices of FAO as he may deem necessary.

The Conference RECOMMENDS:

1. That, after the permanent staff of FAO is organized, the Director-General give consideration to the provision of facilities for qualified personnel of Member nations, particularly junior personnel, to acquire experience in the field of work of FAO and

2. That, with this object in view, the Director-General establish contact with appropriate national or international institutions.

The Conference RECOMMENDS:

1. That the agenda of the next regular Session include the following items:

(a) Consideration of the following draft'' amendment to the Constitution:

"A Member nation which is in arrears in the payment of its financial contributions to the Organization shall have no vote in the Conference if the amount of its arrears equals or exceeds the amount of the contributions due from it for the preceding two full years. The Conference may, nevertheless, permit such a Member nation to vote if it is satisfied that the failure to pay is due to conditions beyond the control of the Member nation."

(b) Discussion of the frequency with which FAO Conference sessions shall be held.

2. That consideration be given to the manner in which conditions of eligibility for membership on the Executive Committee may be broadened;

3. That consideration be given at an appropriate time to a reclassification of the Permanent Rules of FAO and to the transfer to Annexes, such as Annex I, Financial Regulations, of some provisions now in the Rules, e.g., those dealing with staff; and

4. That consideration be given at an appropriate time to the advisability of assimilating where feasible the Rules and Regulations of FAO with those of other United Nations organizations.

The Conference RESOLVES:

That the total budget to be allocated for contributions in the first financial year is the sum of 2,500,000 U. S. dollars, as provided in Annex II of the Constitution. The total budget to be allocated for contributions in the second financial year shall be the sum of 5,000,000 U. S. dollars. Provisional estimates of receipts and expenditures for the first and second financial years are attached.

That the preliminary estimate of expenditures by chapters, as provisionally submitted by the Director-General for the first financial year, shall remain subject to further determination in accordance with the Financial Regulations - Part II (Temporary), under which a detailed budget for the first financial year shall be submitted to the Committee on Financial Control not later than January 31, 1946.

That in conformity with the same regulations, the proposed detailed budget for the second financial year shall be sent to Member governments not later than July 1, 1946.

That in the event that the next session of the Conference decides that the second year shall be for a period less than twelve months, the proportionate overpayments of contributions for the second financial year shall be accredited towards contributions for the third financial year.

B. Budget and contributions for the first sad second years approved by the FAO conference

Budget for the first and second financial years (U. S. dollars)
Contributions, first financial year (U. S. dollars)
Second-year apportionment of contributions (percent)
First- and second- year contributions (U. S. dollars)

Budget for the first and second financial years (U. S. dollars)

Table 1: Budget for the first and second financial years (U. S. dollars)
 

	First financial year October 16,1945 to June 30, 1946	Second financial year July 1, 1946 to June 30,1947
Estimates of Receipts
Total amount allocated for contributions, as per attached table of first- and second-year contributions	$2,500,000	$5,000,000
Less allocations not yet taken up	262,750	805,000
TOTAL	$2,237,250	$4,195,000
Deduct:
Expenses of Interim Commission to September 30, 1945	267,554	..........
Estimated expenses of Interim Commission, September 30 to October 16, 1945	15,000	..........
Overpayments of first-year contributions	..........	6,000
TOTAL	$1,954,696	$4,189,000
Estimates of Expenditures
I. The Conference, Committees, and Technical Conferences	345,000(a)	430,000
II. Missions, Investigations, and Special Projects	125,000	475,000
III. Salaries	571,000	1,487,000
IV. Official Travel and Removal Expenses	120,000	335,000
V. Provident, Retirement, and Health Insurance Funds	67,000	175,000
VI. Office and Operational Expenses	160,000	728,000
VII. Miscellaneous and Unforeseen	100,000	200,000
TOTAL	$1,488,000	$3,830,000
Transfers to Working Capital Fund	466,696	359,000
TOTAL	$ 1,954,696	$4,189,000

Contributions, first financial year (U. S. dollars)

Table 2 : Contributions, first financial year (U. S. dollars)
 

Nation	Percent	Total amount due	Already paid	Amount due
I. Member Nations
Australia	3.33	$83, 250	$ 10,000	$73,250
Belgium	1.28	32,000	10.000	22,000
Bolivia	0.29	7,250	3,000	4,250
Brazil	3.46	86,500	10.000	76,500
Canada	5.06	126,500	20,000	106,500(a)
China	6.50	162,500	20,000	142,500
Colombia	0.71	17,750	3,000	14,750
Cuba	0.71	17,750	0	17,750
Czechoslovakia	1.40	35,000	5,000	30,000
Denmark	0.62	15,500	10,000	5,500
Dominican Republic	0.05	1,250	2,000	0
Ecuador	0.05	1,250	0	1,250
Egypt	1.73	43,250	5,000	38,250
France	5.69	142,250	10,000	132,250
Greece	0.38	9,500	0	9,500
Guatemala	0.05	1,250	1,000	250
Haiti	0.05	1,250	1.000	250
Honduras	0.05	1,2.50	625	625
Iceland	0.05	1,250	3,000	0
India	4.25	106,250	20,000	86,250
Iraq	0.44	11,000	3,000	8,000
Lebanon	0.05	1,250	0	1,250
Liberia	0.05	1,250	3.000	0
Luxembourg	0.05	1,250	3,000	0
Mexico	1.87	46,750	0	46,750
Netherlands	1.38	34,500	10,000	24,500
New Zealand	1.15	28,750	10,000	18,750
Nicaragua	0.05	1,250	500	750
Norway	0.62	15,500	10,000	5,500
Panama	0.05	1,250	1,000	250
Peru	0.71	17,750	3,000	14,750
Philippine Commonwealth	0.25	6,250	5,000	1,250
Poland	1.19	29,750	5,000	24,750
Syria	0.20	5,000	0	5,000
Union of South Africa	2.31	57,750	10,000	47,750
United Kingdom	15.00	375,000	55,000	320,000
United States	25.00	625,000	47,500	577,500
Venezuela	0.58	14,500	2,000	12,500
Yugoslavia	0.71	17,750	1,000	16,750
TOTAL	87.37	$2,184,250	$302,625(b)	$1,887,625(a)
II. Provision for New Members: Former Members of the Interim
	Allocated
Commission
Chile	1.15	$28, 750	$0
Costa Rica	0.05	1.250	0
El Salvador	0.05	1,250	1,000
Ethiopia	0.29	7,250	0
Iran	0.71	17,750	0
Paraguay	0.05	1,250	0
U.S.S.R.	8.00	200,000	20,000
Uruguay	0.58	14,500	2,000
TOTAL	10.88	$272,000	$23,000
III. Provision for Other New Members
	1.75	$43,750	$0
GRAND TOTAL	100.00	$2,500,000	$325,625(b)	$1.887.625(a)

 

(a) It is understood that the contribution due from Canada is being reduced by advances to the Organization in the form of payment of expenses of the First Session of the Conference, which in turn will reduce the total amount due.

(b) This total includes $6.000 of payments in excess of the amounts due.

Table 3 : Second-year apportionment of contributions (percent)
 

Nation	First-gear scale	Proposed second-year scale
I. Member Nations
Australia	3.33	2.50
Belgium	1.28	1.41
Bolivia	0.29	0.22
Brazil	3.46	2.60
Canada	5.06	3.80
China	6.50	6.50
Colombia	0.71	0.53
Cuba	0.71	0.53
Czechoslovakia	1.40	1.54
Denmark	0.62	0.68
Dominican Republic	0.05	0.05
Ecuador	0.05	0.05
Egypt	1.73	1.30
France	5.69	5.69
Greece	0.38	0.42
Guatemala	0.05	0.05
Haiti	0.05	0 05
Honduras	0.05	0 05
Iceland	0.05	0.05
India	4.25	4.67
Iraq	0.44	0.33
Lebanon	0.05	0.05
Liberia	0.05	0.05
Luxembourg	0.05	0.05
Mexico	1.87	1.40
Netherlands	1.38	1.52
New Zealand	1.15	0.86
Nicaragua	0.05	0.05
Norway	0.62	0.68
Panama	0.05	0.05
Peru	0.71	0.53
Philippines	0.25	0.27
Poland	1.19	1.31
Syria	0.20	0 20
South Africa	2.31	1.73
United Kingdom	15.00	15.00
United States	25.00	25.00
Venezuela	0.58	0.44
Yugoslavia	0.71	0.78
TOTAL, All Members	87.37	82.99
II. Provision for New Members: Former Members of the Interim Commission
Chile	1.15	0.86
Costa Rica	0.05	0.05
El Salvador	0.05	0.05
Ethiopia	0.29	0.22
Iran	0.71	0.53
Paraguay	0.05	0.05
U.S.S.R	8.00	10.00
Uruguay	0.58	0.44
TOTAL	10.88	12.20
III. Provision for Other New Members
	1.75	4.81
GRAND TOTAL	100.00	100.00

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