PROGRAMME IMPLEMENTATION REPORT 2006-07 WEBANNEX

Programme 4A: UN cooperation, integration and monitoring

Programme Entity 4AP04: FAO Participation in cooperation with United Nations and Intergovernmental Organizations at corporate level

Major Output	Biennial Output	Title	Type	Contributing Divisions (Lead Division in bold)	Status
001		FAO policy on and facilitation of cooperative arrangements with UN system entities
	601	Formulation and/or provision of advice, review and clearance of relationship agreements between FAO and other UN system entities.	Provision of services to staff, departments and members	UNC	Completed
	602	Updated list of relationship agreements between FAO and other UN system entities.	Provision of services to staff, departments and members	UNC	Completed
	603	Formulation and/or provision of advice, review and clearance of relationship agreements between FAO and other UN system entities, maintaining a list of such agreements.	Provision of services to staff, departments and members		Completed
	604	Coordination of FAO's responses to requests for input to reports of the UN Secretary-General for the General Assembly, ECOSOC and other intergovernmental bodies on issues which are political or cut across the work of several FAO departments	Provision of services to staff, departments and members		Completed
	605	Provision of advice to ODG and other units on invitations to be extended to UN system organizations for FAO intergovernmental meetings.	Provision of services to staff, departments and members		Completed
002		FAO policy and participation in high-level UN system coordination mechanisms at corporate level
	601	Advice provided to ODG and concerned units on interagency coordination and cooperation and on the interface between FAO sectoral activities and intersectoral UN system work.	Provision of services to staff, departments and members	UNC	Completed
	602	Preparation of FAO's participation to the sessions of the UN system Chief Executive Board (CEB), High Level Committee on Programmes (HLCP) and other inter-agency coordination arrangements.	Provision of services to staff, departments and members	UNC	Completed
	603	Coordination of FAO's responses to requests for input to reports of the UN Secretary-General for the General Assembly, ECOSOC and other intergovernmental bodies on issues which are political or cut across the work of several FAO departments.	Provision of services to staff, departments and members	UNC	Completed
	604	Provision of advice to ODG and other units on invitations to be extended to UN system organizations for FAO intergovernmental meetings.	Provision of services to staff, departments and members	UNC	Completed
003		UN system meetings management
	601	Coordination of FAO representation at external meetings convened by the UN system organizations.	Provision of services to staff, departments and members	UNC	Completed
	602	Facilitation of a meetings management system for maintaining a computerized database on external meetings.	Provision of services to staff, departments and members	UNC	Completed
004		UN documentation service
	601	UN system documentation services, including selection and retrieval of documents of relevance to FAO and their distribution to concerned FAO units	Information exchange and coordination	UNC	Completed
005		FAO participation in UN system intergovernmental bodies and liaison with their secretariats - New York
	601	Representation of FAO at meetings in New York	Provision of services to staff, departments and members		Completed
	602	On behalf of FAO, liaison with representatives of the UN system entities in New York, the secretaries of these organizations, as well as other intergovernmental, non-governmental and private institutions.	Provision of services to staff, departments and members		Completed
006		FAO participation in UN system intergovernmental bodies and liaison with their secretariats - Geneva
	601	Representation of FAO at meetings in Geneva	Provision of services to staff, departments and members		Completed
	602	On behalf of FAO, liaison with representatives of the UN system entities in Geneva, the secretaries of these organizations, as well as other intergovernmental, non-governmental and private institutions	Provision of services to staff, departments and members		Completed

Programme Entity 4AP05: FAO Participation in cooperation with United Nations at field level

Major Output	Biennial Output	Title	Type	Contributing Divisions (Lead Division in bold)	Status
001		Contribution to PRSPs, CCAs, UNDAF and similar development assistance frameworks and support to the formulation and implementation of the NMTPFs
	601	FAO Representations assisted in assessing technical assistance needs and priorities, in consultation with national authorities, UN agencies, IFIs and other stakeholders, which should be consistent with PRSPS and MTEF and with UNDAF.	Technical advice to Members and field programme support		Completed
	602	Contribution to joint programming under UNDG umbrella and support to the formulation and implementation of NMTPFs.	Technical advice to Members and field programme support		Completed
002		Coordination of FAO's position on policy matters related to humanitarian assistance and liaison with relevant UN entities
	601	Coordination of FAO's position on policy matters related to humanitarian assistance	Policy and legislative advice	TCE	Completed

Programme 4B: Coordination of decentralized services

Programme Entity 4BP02: Coordination and Decentralization Policy

Major Output	Biennial Output	Title	Type	Contributing Divisions (Lead Division in bold)	Status
001		Formulation and monitoring the implementation of coordination and decentralization policy
	601	Preparation of policy papers and proposals for strengthening coordination and decentralization.	Provision of services to staff, departments and members	FAP FCD FEU FLA FNE FRA RAF RAP REU RLC RNE SAA SAFR SAP SAPA SAS SEC SEU SEUR SFC SFE SFS SFW SLA SLAC SLC SLL SLS SNEA SNG SNN SNO	Completed
	602	Review of various documents on coordination and decentralization received from other Units and external stakeholders.	Provision of services to staff, departments and members		Completed
	603	Mechanisms to identify emerging coordination and decentralization issues and to follow-up on them (including recommendations).	Provision of services to staff, departments and members		Completed
	604	Monitoring and resolution of coordination and decentralization issues.	Provision of services to staff, departments and members		Completed
	605	Adequate systems to monitor factors affecting DO performance, including relationships of DOs with stakeholders and the evolving UN system role at the country level.	Provision of services to staff, departments and members		Postponed
	606	Update and monitor implementation of corporate guidance documents and reporting of DO, including CRR, handbooks, and periodic reporting.	Information products, systems, databases		Completed
	607	Follow-up on senior management decisions and requests for actions as well as HQ's units support to the work of DOs.	Provision of services to staff, departments and members		Completed
	608	A computer-based reporting system established to periodically apprise senior management on the status of coordination and decentralization function.	Provision of services to staff, departments and members		Postponed
	609	Enhanced organizational learning through contributions to Communications Plans and related work (COIN, Internet, Intranet); briefings and trainings; e-fora.	Provision of services to staff, departments and members		Completed
	610	Follow-up on Resident Coordinator issues regarding country offices, including selection of RC, reporting and authorities.	Provision of services to staff, departments and members		Completed
	611	Representation of DOs in consultations regarding UN system coordination and collaboration.	Other		Completed
002		Coordination Support to the Regional Conferences, Regional Offices, Sub-regional Offices, Liaison Offices, FAOR Offices and Contact Points with REIOS
	601	Oversight of process of preparation for and the organization of the Regional Conferences, including guidance on improvement and the preparation, clearance and finalization of provisional and pre-session documents and reports.	Provision of services to staff, departments and members		Completed
	602	Support provided to the establishment and workings of ROs, SROs, Liaison Offices, FAOR Offices, and Contact Points with REIOs, including planning and programming exercises.	Provision of services to staff, departments and members		Completed
	603	Contributions to planning and implementation of reform proposals for DOs, including skill mix.	Provision of services to staff, departments and members		Completed
	604	Review of collaborative arrangements with REIOs.	Provision of services to staff, departments and members		Postponed
	605	Consolidate reports on the main recommendations of Regional Conferences and their implementation for governing bodies.	Information products, systems, databases		Completed
	606	Coordination of ad-hoc regional events and major meetings as and when requested.	Provision of services to staff, departments and members		Completed
	607	Contribution to the establishment of OCD intranet site	Provision of services to staff, departments and members		Cancelled
003		Contribution to Inter-departmental Coordination
	601	Support for the formulation of an annual corporate coordination workplan and its implementation.	Provision of services to staff, departments and members		Cancelled
	602	Proposal submitted for a Corporate Coordination Committee, with OCD secretariat.	Other		Completed
	603	Assist in the roll-out of the NMTPF	Provision of services to staff, departments and members		Completed
	604	Contribution to organization-wide responses to trans-boundary emergencies.	Other		Completed
	605	Participation in ID coordination mechanisms.	Provision of services to staff, departments and members		Completed

Programme Entity 4BP03: Oversight, Operations and Management Support to the Decentralized Offices

Major Output	Biennial Output	Title	Type	Status
001		Oversight and Operations of the Decentralized Offices
	601	60 briefing programmes for newly-appointed and transferred FAORs, International Administrative Officers, Regional Representatives and Sub-regional Representatives, Director Liaison Offices	Provision of services to staff, departments and members	Completed
	602	Up to 40 country missions with a view to providing oversight and monitoring the overall management performance.	Other	Completed
	603	Selection of up to 40 FAORs, OTO/FAORs, International Administrative Officers (new and transfers).	Provision of services to staff, departments and members	Completed
	604	Analysis and action on up to 70 Audit and External Audit Reports.	Provision of services to staff, departments and members	Completed
	605	Training and staff development at the country as well as corporate level to build capacity and appropriate skills/competency mix in the decentralized offices.	Provision of services to staff, departments and members	Completed
002		Policy Advice and Reporting to Senior Management and Governing Bodies on Decentralized Offices Matters
	601	Establishment of 3 new FAO Representations, 3 new sub-regional offices and 6 new offices under multiple accreditation in the context of the reform.	Provision of services to staff, departments and members	Completed
	602	Negotiation of cost-sharing arrangements with up to 3 countries in the context of the reform.	Other	Postponed
	603	Revision of country agreements and application of new staff models to countries included in the reform regions	Provision of services to staff, departments and members	Postponed
	604	Correspondence to member countries for the establishment of new sub-regional offices, including information to countries covered by the office.	Provision of services to staff, departments and members	Completed
	605	Contribution to the formulation and revision of the decentralization policy and status of implementation of decentralization for Senior Management and Governing Bodies	Provision of services to staff, departments and members	Completed
003		Provision of Administrative, Budgetary, Information Technology and Communication Support for Decentralized Offices
	601	Contributing to the formulation of policies, procedures, guidelines and systems relating to the decentralized offices.	Provision of services to staff, departments and members	Completed
	602	Policy advice and support on office management and administration.	Provision of services to staff, departments and members	Completed
	603	Issuance of the updated FAOR Handbook (in COIN) incorporating a comprehensive set of office management guidelines for the administrative and budgetary functions under the responsibility of FAORs.	Provision of services to staff, departments and members	Completed
	604	Extend development of COIN in the range of office management functions including financial planning and monitoring, dissemination of OCD management information to FAO Representations, collection of FAOR management reporting data and the development of a FAOR knowledge base.	Information products, systems, databases	Completed
	605	Ensuring the progressive introduction and maintenance of electronic means in registry and library of FAO Representations	Provision of services to staff, departments and members	Completed
	606	Ensuring the timely completion of the financial planning activity of some 1,030 positions; i.e. 802 posts, 194 government provided staff, 36 NCs, leading to the preparation of PWB, issuance of FAORs working allotments/revisions for 134 country offices and the preparation of consolidated PBR.	Provision of services to staff, departments and members	Completed
	607	Overseeing, reviewing and reporting on FAOR's budgetary performance for 134 country offices.	Provision of services to staff, departments and members	Completed
	608	Achieving the appropriate replacement of FAOR's fixed assets (PCs, vehicles, and other office equipment) within the constraints imposed by the current budget level. 164 vehicles to be replaced from total vehicle fleet of 388; 164 IT equipment to be replaced from total 1,885 from an overall total asset of 3,930 for an asset value of $ 13.449 million.	Provision of services to staff, departments and members	Completed
	609	Up to 6 office management support missions covering up to a total of 15 country offices.	Other	Completed

Programme Entity 4BS01: FAOR support to Knowledge Management, Networking and Advocacy

Major Output	Biennial Output	Title	Type	Status
001		Country-level Networking: liaison with the Media and WFD; networking with research and academic institutions, NGOs, library systems and other knowledge centres
	601	Communicating FAO's mandate, activities, programmes and messages to relevant stakeholders, to the media and to the public at large for image building and active support to advocacy and outreach activities at country level.	Information exchange and coordination	Completed
	602	Operating FAO virtual library and reference library.	Provision of services to staff, departments and members	Completed
	603	Fostering and promoting the networking activities with local and knowledge centers including the UN system, the local libraries and research and academic and technology transfer institutions.	Information exchange and coordination	Postponed
002		Support to Agricultural Information and Knowledge Management; (WAICENT, Country level thematic groups and knowledge generation arrangements)
	601	Continuous active support to WAICENT and agricultural information and knowledge management.	Provision of services to staff, departments and members	Completed
	602	Collecting and disseminating food and agriculture data.	Information products, systems, databases	Completed
	603	Participating in the country level thematic groups and other knowledge generation mechanism.	Provision of services to staff, departments and members	Completed
	604	Identifying the capacity building needs of the government counterpart institutions and integrating these in FAO's programmes and activities.	Capacity building	Completed

Programme 4C: Food security, poverty reduction and other development cooperation programmes

Programme Entity 4CA01: Field programme Coordination, Monitoring, Inspection and Reporting

Major Output	Biennial Output	Title	Type	Contributing Divisions (Lead Division in bold)	Status
001		Enhanced interaction and integration of FPMIS with other corporate tools (e.g. PIRES, FAS, Data Warehouse, HR Planning, ATLAS and COIN)
	601	Interaction of FPMIS with field programme-related aspects of other corporate databases improved	Provision of services to staff, departments and members	TCO	Postponed
	602	Links to FPMIS within other corporate databases established	Provision of services to staff, departments and members	TCO	Completed
002		Accessibility of FPMIS worldwide, including access by project managers authorized to monitor project activities
	601	FPMIS accessible worldwide and being used regularly by budget holders project managers	Information exchange and coordination	TCO	Completed
003		Adaptation of FPMIS to new technology, IT infrastructure standards and new user requirements
	601	FPMIS adapted and enhanced to meet new technology and IT standards	Provision of services to staff, departments and members	TCO	Completed
	602	FPMIS accessible worldwide and being used regularly by budget holders and project managers	Information products, systems, databases	TCO	Completed
004		Maintenance and dissemination of policies, procedures and guidelines and of the Field Programme Manual
	601	Field Programme Manual maintained consistently, with users informed of updates/additions	Provision of services to staff, departments and members	TCO	Postponed
	602	Procedures reviewed and updated/revised or eliminated as necessary	Provision of services to staff, departments and members	TCO	Completed
	603	New procedures/guidelines developed to meet changing conditions/modes of implementation	Provision of services to staff, departments and members	TCO	Completed
005		Consistent framework for field programme operations and improved knowledge on field programme operations and management imparted to budget holders
	601	Framework for field programme operations adjusted in consistent manner to meet external demands	Technical advice to Members and field programme support	TCO	Completed
	602	Briefings and training workshops organized for budget holders and concerned staff	Provision of services to staff, departments and members	TCO	Completed
006		Field inspection and Ad hoc reviews to address atypical or complex field programme situations
	601	Atypical or complex field programme arrangements reviewed on an ad hoc basis, as required	Technical advice to Members and field programme support	TCO	Completed
007		Secretariat of field programme related committees and working groups
	601	Provision of secretariat services for the field related activities (PPRC and FPC)	Provision of services to staff, departments and members	TCD TCO	Completed
	602	Provision of chair and secretariat of IDWG on TCPR and One UN	Provision of services to staff, departments and members	TCO	Completed
008		Management and maintenance of FPMIS database and of supporting applications
	601	FPMIS accessible worldwide and being used effectively by FAO staff	Information exchange and coordination	TCO	Completed
009		Development and maintenance of dedicated FPMIS modules (e.g. technical departments, TCE, TCOS, TCOT, TCAP, Knowledge Network)
	601	Development and maintenance of dedicated FPMIS modules (e.g. technical departments, TCE, TCOS, TCOT, TCAP, Knowledge Network)	Information exchange and coordination		Completed
010		Development and maintenance of Country Intelligence System as per IDWG cluster 4c
	601	Development and maintenance of Country Intelligence System as per IDWG cluster 4c	Provision of services to staff, departments and members		Postponed
011		Development and maintenance of customized versions of FPMIS for large scale projects
	601	Development and maintenance of customized versions of FPMIS for large scale projects	Information exchange and coordination		Completed
012		Support to MIS, including development and maintenance of related reports
	601	Support to MIS, including development and maintenance of related reports	Provision of services to staff, departments and members		Completed
013		Field programme-related reports based on analysis of available data, monitoring tools and special studies
	601	Available field programme-related data analyzed and special studies carried out, with reports produced	Information products, systems, databases	TCO	Completed
014		Maintenance and enhancement of FPMIS PermRep Module
	601	Project-specific information provided to donor and recipient countries	Information exchange and coordination	TCO	Completed
015		Support to editing, processing and distribution to recipient countries of projects terminal reports and statements
	601	Project terminal reports and statements edited, processed and distributed to recipient countries	Information products, systems, databases	TCO	Postponed

Programme Entity 4CP01: Management and Coordination - SPFS/NPFS/RPFS/SSC/pro-poor small projects

Major Output	Biennial Output	Title	Type	Contributing Divisions (Lead Division in bold)	Status
001		Coordination and monitoring at Programme level at Headquarters and decentralized structures
	601	Coordination of contributions from other units to the SPFS/NPFS/RPFS through a Technical Support Group	Information exchange and coordination	TCO	Completed
	602	Identification of resource requirements and assistance in resource mobilisation	Other	TCO	Completed
	603	Support to oversight structures	Other	TCO	Completed
	604	Overall monitoring and reporting	Other	TCO	Completed
002		Coordination and monitoring of the formulation of NPFS/RPFS/SSC
	601	Support to formulation missions and internal process of appraisal and approval of project documents and agreements	Technical advice to Members and field programme support	TCO	Completed
003		Coordination and monitoring of the implementation of SPFS/NPFS/RPFS/SSC
	601	Backstopping of project activities to ensure coherence with SPFS/NPFS/RPFS/SSC goals and approaches	Technical advice to Members and field programme support	TCO	Completed
	602	Support to the implementation of SPFS programmes	Technical advice to Members and field programme support	TCO	Completed
	603	Support to the implementation of NPFS programmes	Technical advice to Members and field programme support	TCO	Modified
	604	Support to the implementation of RPFS programmes	Technical advice to Members and field programme support	TCO	Modified
	605	Implementation of SSC Agreements	Technical advice to Members and field programme support	TCO	Completed
	606	Coordination of the preparation of impact reports on projects and programmes	Technical advice to Members and field programme support	TCO	Completed
004		SPFS/NPFS/RPFS/SSC guidelines and reports, dissemination of information
	601	Preparation and dissemination of SPFS/NPFS/RPFS/SSC-related information including new or improved concept notes, guidelines and technical documents	Information exchange and coordination	TCO	Completed
	602	Updating of SPFS Website	Information products, systems, databases	TCO	Completed
005		Capacity building for SPFS/NPFS/RPFS programme management at country and regional level
	601	Capacity building for SPFS/NPFS/RPFS programme management at country level	Capacity building	TCO	Completed
006		Management of pro-poor small projects
	601	Appraisal of project proposals and coordination of approval process	Technical advice to Members and field programme support	TCO	Completed
	602	Monitoring implementation of pro-poor small community TeleFood projects	Information products, systems, databases	TCO	Completed

Programme Entity 4CP05: Analysis of Country and Regional Information on Agricultural Development and its Economic, Social and Political Context

Major Output	Biennial Output	Title	Type	Status
001		Collection, analysis, synthesis and compilation of relevant political, economic, social, sectoral and programme/project information including for the production and continued updating of country and thematic briefs
	601	Relevant information updated, analyzed and incorporated into country briefs compiled with the assistance of a computer-based (Briefs Online, BOL), then reviewed and cleared by policy officers. Average 600 country briefs per year.	Information products, systems, databases	Completed
	602	Regularly updated strengthened country information systems linked to sector work	Information products, systems, databases	Completed
	603	Establishment of decentralized country information systems of regiona/sub-regional relevance	Information exchange and coordination	Completed
	604	Regional and sub-regional diagnostic studies	Information products, systems, databases	Completed

Programme Entity 4CP06: Regional field programme operations and monitoring

Major Output	Biennial Output	Title	Type	Contributing Divisions (Lead Division in bold)	Status
001		Advice and support to budget holders in the region
	601	Budget holders provided operational advice and support	Provision of services to staff, departments and members	RAF RAP REU RLC RNE TCO	Completed
002		Monitoring of regional project pipeline and coordination of delivery forecasts
	601	Regional project pipeline monitored by RO	Technical advice to Members and field programme support	RAF RAP REU RLC RNE TCO	Completed
	602	Delivery forecasts for national/regional projects within region coordinated by RO	Provision of services to staff, departments and members	RAF RAP REU RLC RNE TCO	Completed
003		Management reports for the Regional Representative and headquarters
	601	Regular management reports produced for Regional Representative and headquarters	Provision of services to staff, departments and members	RAF RAP REU RLC RNE TCO	Completed
	602	Recommendations/issues requiring management decision/follow-up highlighted in reports	Provision of services to staff, departments and members	RAF RAP REU RLC RNE TCO	Completed
	603	Staffing levels and revenue planned on basis of management reports	Provision of services to staff, departments and members	RAF RAP REU RLC RNE TCO	Completed
004		Operational support to the field programme
	601	Direct operational support to regional/national projects provided by RO CPO	Technical advice to Members and field programme support	RAF RAP REU RLC RNE TCO	Completed
	602	Periodic project progress reports prepared by RO CPO	Provision of services to staff, departments and members	RAF RAP REU RLC RNE TCO	Completed

Programme Entity 4CS07: FAOR support to National Development and Emergencies/Rehabilitation

Major Output	Biennial Output	Title	Type	Status
001		Contributions to Field Programme Development and Resources Mobilization
	601	Continuous effort towards increasing size of the field programme and pipeline of project proposals in the framework of the NMTPF.	Provision of services to staff, departments and members	Completed
002		Administrative and Operational Support to Non-Emergency Field Programme
	601	Continuous effort towards increasing performance in FAO's support to member countries, including annual delivery of the "non-emergency" field programme.	Provision of services to staff, departments and members	Completed
003		Administrative and Operational Support to National Emergencies
	601	Continuous effort towards increasing performance in response to emergency situations in member countries, including annual delivery of the emergency field programme.	Provision of services to staff, departments and members	Completed
004		Coordination of FAO's country support to MDGs and Poverty Reduction Strategies
	601	Continuous active participation in non-project activities such as MDG, PRSP and other UNCT initiatives, with a view to leveraging resources for food and agriculture in the country and advocating FAO's policies and programmes.	Provision of services to staff, departments and members	Completed

Programme 4D: Emergency and post crisis management

Programme Entity 4DS01: Implementation of Emergency Programme

Major Output	Biennial Output	Title	Type	Status
001		Coordinated intervention in emergency and post-crisis situations
	601	Coordinated intervention in emergency and post-crisis situations	Technical advice to Members and field programme support	Completed
002		Streamlining of FAO's response in emergency and post-crisis situations
	601	Streamlining of FAO's response in emergency and post-crisis situations	Provision of services to staff, departments and members	Completed

Programme Entity 4DS02: Disaster preparedness, Mitigation and Support to Emergency and Rehabilitation Programme

Major Output	Biennial Output	Title	Type	Contributing Divisions (Lead Division in bold)	Status
001		Integrated support for enhanced capacities for preparedness, impact mitigation and emergency responses in crisis situation
	601	Guidelines for livestock needs assessment and interventions in emergency and post-conflict situations	Information products, systems, databases	AGA TCD TCE	Completed
	602	Comprehensive framework for needs assessment and response planning in emergency and post-conflict situations	Policy and legislative advice	ESA ESW TCE	Cancelled
	603	Strengthen disaster risk management systems of member countries and support the implementation of the International Consortium on Landslides (ICL)	Technical advice to Members and field programme support	ESW FOM TCD	Postponed
	604	Improved integration of livelihoods perspective into needs assessment and response planning in emergency and post-conflict situations, and strengthening of institutional aspects in the disaster risk management systems of member countries	Capacity building	ESW TCD TCE	Completed
	605	Testing in the field of tools and frameworks developped under this PE.	Other	AGA ESA ESW FOM NRR TCD TCE	Completed
	606	Development of CLIMPAG (CLimate IMPAct on AGriculture): website to access global analyses on climate impact, hotspots and water stress	Information exchange and coordination	NRR	Completed
	607	Provision of secretariat services for the Emergency Coordination Group (ECG)	Provision of services to staff, departments and members	TCD	Completed

Programme 4E: Technical Cooperation Programme

Programme Entity 4ES01: Programme Management, Monitoring and Coordination of the TCP

Major Output	Biennial Output	Title	Type	Status
001		Support to Project Formulation
	601	Support to Project Formulation	Technical advice to Members and field programme support	Completed
002		Monitoring of Project Implementation
	601	Monitoring of Project Implementation	Technical advice to Members and field programme support	Completed
003		Programme overall management
	601	Programme overall Management	Provision of services to staff, departments and members	Completed